Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ELECTRIC POWER SYSTEMS FOR MAINTENANCE OF THE EASTSIDE SUBSTATION.
Brief Description: The Hudson Public Power Division (HPP) has five substations located throughout the city. HPP has these substations on a five-year rotating maintenance schedule, so only one substation at a time is receiving testing and preventative maintenance. In April of 2020, the Public Works Department advertised for competitive bids for the performance of the Preventative Maintenance on the Eastside Substation. As such, Public Works now wishes to award the contract.
Body
Legislative History
Resolution No. 19-185; permission to bid and/ or obtain competitive pricing .
Purpose & Explanation
Annually the Hudson Public Power Division (HPP) contracts for the performance of preventative maintenance and inspections on one of the five distribution substations located in the City. In 2020, this contract will cover maintenance activities at the Eastside Substation, located across from the High School next to the Turnpike on Stow Road. The preventative maintenance tasks include the following: infrared scan of all structures for loose connections, timing and calibration of all feeder breakers as well as the 69KV breaker, relay testing and certification.
Public Works staff budgeted $60,000 for this contract. The department received two (2) qualified bids for the 2020 contract. A Bid tabulation has been attached for review. The low bid was submitted by Electric Power Systems in the amount of $37,000 with a 15% contract contingency, for a total contract amount not to exceed $42,550.00.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for two consecutive weeks; bid tab attached: Yes
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted (Account #, $)
Supplemental Appropriation Required (Account #, $)
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes [if so, explain why]
X No
Recommendation
Suggested Action
Staff recommends that the 2020 Substation Maintenance contract be awarded to Electrical Power Systems, 2888 Nationwide Parkway, Brunswick, OH 44212, in the amount of $37,000.00 plus a $5,550.00 (15%) contingency for a not to exceed contract amount of $42,550.00.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager - Operations
Kevin Powell, Assistant Director of Public Works