Title
A RESOLUTION TO INCREASE THE CITY OF HUDSON'S FUNDING AMOUNT TO THE OHIO DEPARTMENT OF TRANSPORTATION FOR THE STATE ROUTE 303 RESURFACING PROJECT (PID #82919); AND DECLARING AN EMERGENCY.
Executive Summary: This project includes the resurfacing and miscellaneous improvements on SR 303 (Streetsboro Road) within the City of Hudson. The project is being sponsored, designed, managed and inspected by the Ohio Department of Transportation-District 4 office. As part of the original agreement, the City was required to participate on the 5-mile project with an estimated amount of $331,368.00.
Body
Legislative History
Resolutions: 10-107, 12-144 and 13-102
Purpose & Explanation
The Ohio Department of Transportation (ODOT) misapplied the amount of the Akron Metropolitan Area Transportation Study (AMATS) funding assigned to the State Route 303 Resurfacing Project this past year. The error was discovered earlier this summer by ODOT and they notified the City of Hudson of the accounting error. The AMATS funding originally assigned by ODOT to the project was $150,000.00. The AMATS funding that should have been assigned was only $72,000. The AMATS funding participation was reduced to the actual amounts per the low bid for the project and due to this error the City of Hudson's participation in the project will need to be increased by $50,450.00.
ODOT PID #82914 (As of 08/08/13)
Project 650(12)
City of Hudson, Ohio
Resurfacing Project
As of 08/08/13
Total Project Cost $1,630,500.00
Federal/State Preservation Funds $1,176,682.00
AMATS Deposit Amount $72,000.00
Local Deposit Amount (Hudson) $331,368.00
Additional Deposit Amount Due to ODOT $50,450.00
No changes need to be made to the original agreement per ODOT, since the language covers this type of change.
Timing Considerations
Upon authorization to proceed by City Council, the City administration will apply the additional funds for the project to the ODOT Central Office.
Fiscal Impact
Currently Budgeted
Supplemental Appropriation Required
X Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to increase the amount of funding for the SR 303 (Streetsboro Road) Resurfacing Project with the Ohio Department of Transportation. The City staff is also requesting that an emergency clause be added to the legislation in order to protect the public welfare and safety.
Submitted by,
Anthony J. Bales, City Manager
Scott N. Schroyer, Assistant City Manager
Thomas J. Sheridan, PE, PS, City Engineer
Christopher J. Papp, PE, Project Manager