City of Hudson, Ohio - File #: 19-132

• File #: 19-132
• Version: 1
• Type: Resolution
• Status: Passed
• File created: 9/5/2019
• In control: City Council
• On agenda: 10/15/2019
• Final action: 10/15/2019
• Title: A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH DELL MARKETING LP FOR THE PURCHASE OF UNINTERRUPTED POWER SUPPLY EQUIPMENT FOR THE NEW CITY HALL BUILDING AT 1140 TEREX ROAD; AND DECLARING AN EMERGENCY. Brief Description: The Uninterrupted Power Supply (UPS) equipment is essential for the City network computer and phone system to properly function, protect the City network devices in the event of a power failure, and maintain regulated power to all equipment located through the building.
• Sponsors: David A. Basil
• Indexes: Administration, Innovation & Technology
• Related files: 19-33, 19-0079

Date	Ver.	Action By	Action	Result
10/15/2019	1	City Council	third reading
10/15/2019	1	City Council	adopted on third reading	Pass
10/8/2019	1	City Council Workshop	item forwarded
10/1/2019	1	City Council	second reading
10/1/2019	1	City Council	to suspend the rule requiring three readings	Fail
9/24/2019	1	City Council Workshop	item forwarded
9/17/2019	1	City Council	first reading

Title

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH DELL MARKETING LP FOR THE PURCHASE OF UNINTERRUPTED POWER SUPPLY EQUIPMENT FOR THE NEW CITY HALL BUILDING AT 1140 TEREX ROAD; AND DECLARING AN EMERGENCY.

Brief Description:   The Uninterrupted Power Supply (UPS) equipment is essential for the City network computer and phone system to properly function, protect the City network devices in the event of a power failure, and maintain regulated power to all equipment located through the building.

Body

Legislative History

Resolution No. 19-33; authorization to enter into a Contract with Augere Construction for Renovations to City Hall; passed April 2, 2019.
19-0079 - Discussed UPS Equipment and AV System for City Hall at workshop on September 10, 2019.

Purpose & Explanation

The IT Department received four quotes from the following vendors:

    Dell                     $ 62,000.00                                          

    CDW-G                                          $ 62,200.00
    Centracomm                                          $ 72,877.00
    Eaton Direct                                          $119,564.00

The City Administration is requesting City Council approval to authorize the City Manager to enter into a contract with Dell Marketing LP for the purchase of UPS equipment for the new City Hall Building at 1140 Terex Road, based on Ohio State Term Schedule Number STS033-534109.

Legal Authority for Proposed Legislation

Pursuant to Charter Section 6.04:

                         Competitively bid and advertised for two consecutive weeks

  X                       Joint or Cooperative Purchase Program

                       Professional Services

                     X                       Other - Quotes Received

Fiscal Impact

                       Currently Budgeted (Account #, $)

                     X                       Supplemental Appropriation Required (440-7700, $62,000.00 to be included with 4^th Quarter Appropriations request)

                       Appropriation Not Required.

Does this legislation require use of an emergency clause?

                     X                       Yes - Needed for the new server room at City Hall to function properly prior to occupying the new building.

                       No

Recommendation

Suggested Action

Staff recommends that City Council approve this Resolution authorizing the City Manager to enter into a contract with Dell Marketing LP for purchase of UPS equipment for the new City Hall Building.

Submitted by,

Jane Howington, City Manager
Thomas J. Sheridan, PE, PS, City Engineer
Paul Leedham, CIO - Director of IT