Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT FOR THE PURCHASE OF ONE SEWER CLEANING COMBO TRUCK FOR PUBLIC WORKS DEPARTMENT OPERATIONS; AND DECLARING AN EMERGENCY.
Brief Description: At the July 23, 2024, Council Meeting staff and members of Council discussed the purchase and/or lease to own of three pieces of equipment for Public Works operations. The City Manager recommended that the purchases be funded utilizing a portion of the general fund’s excess carryover balance. The Council indicated that they would allocate $560,000 of the excess funds towards the equipment purchases. Staff has located the pieces of equipment and discussed the funding options with the Finance Department and has recommendations for moving forward.
Body
Legislative History
None
Purpose & Explanation
At the July 23rd Council meeting discussion , staff requested authorization to purchase and/or lease to own a replacement sewer vac truck, street sweeper, and knuckle boom truck. Following discussions with the Finance Department, at this time staff recommends the outright purchase of the sewer cleaning combo truck from MTECH Company out of Cleveland Ohio using the Sourcewell government purchasing program.
Sewer Cleaning Combo Truck (Vac Truck) - Sourcewell government contract #10122-SPL.
Vehicle Cost:
- Sewer Cleaning Combo Truck (Vac Truck) - Not to exceed $560.000.00
Regarding the remaining 2 pieces of equipment, we recommend the sweeper be purchased through a lease to own agreement. As such, this will come before the Council in a separate piece of legislation. At this time, we also recommend that the purchase of the knuckle boom truck be paused until closer to the end of the year to determine if the PW budget will have remaining funds that could be put towards the purchase, or move the purchase to the 2025 budget.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
X Joint or Cooperative Purchase Program: Sourcewell
Professional Services
Other [provide explanation]
Fiscal Impact
Currently Budgeted (Account #, $)
X Supplemental Appropriation Required (Account #601-7830-52540, not to exceed $560,000)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes: Staff requests emergency legislation to secure the purchase price and take delivery as soon as possible.
No
Recommendation
Suggested Action
City Staff recommend the City Council approve the authorization for the City Manager to purchase one Sewer Cleaning Combo Truck through M-Tech Co. in the amount not to exceed $560.000.00 and utilizing Sourcewell Government contract #10122-SPL.
Submitted by,
Thomas J. Sheridan, City Manager
Frank J. Comeriato, Jr., Asst. City Manager-Operations
Kevin Powell, Public works Director