Title
A RESOLUTION AMENDING RESOLUTION NO. 25-151 TO INCREASE FUNDING FOR THE DOWNTOWN PEDESTRIAN PHASE 2 PROJECT (PID 120285); AND DECLARING AN EMERGENCY.
Brief Description: This project includes new pedestrian safety improvements along various locations on SR 91 and SR 303 including new curb ramps, sidewalk along S. Main Street between Bard Drive and Stoney Hill Drive, and upgrades to pedestrian signals. Staff is requesting an increase in funding in the amount of $127,884.34.
Body
Legislative History
23-135 - Enter into LPA Agreement; 11/14/2023
24-026 - Enter into Design Agreement with American Structurepoint; 3/5/2024
25-116 - Enter into Temporary Easements; 8/19/2025
25-151 - Permission to Bid and Award; 10/7/2025
Purpose & Explanation
The Downtown Pedestrian Phase 2 Project includes new curb ramps and sidewalk along S. Main Street between Bard Drive and Stoney Hill Drive, new curb bump out and crosswalk improvements at N. Main Street and Owen Brown Street, curb ramp upgrades at various intersections along SR 91 and SR 303 near downtown as well as the introduction of audible countdown equipment to existing pedestrian signals. A map and description of improvements is included.
In February 2025, City staff was awarded Ohio Department of Transportation (ODOT) Federal Safety funds totaling $727,722 for the design, temporary easement acquisition, and construction of the project. Any project costs exceeding this amount are the responsibility of the City.
Following completion of design and property acquisition activities, $570,323.70 in grant funding remained available for construction.
In October 2025, staff requested Council authorization to bid and award the project based on a preliminary Engineer’s Estimate of $744,962, of which $164,840 was anticipated to be funded locally. City budgeted $250,000 to cover construction and inspection costs exceeding the grant amount.
During the final design phase, additional design requirements resulted in an increase to the Engineer’s Estimate to $835,703.70 prior to bidding. This revised estimate exceeded the previously authorized project amount, and staff should have returned to Council at that time to request an increase in authorization.
Bids were received on January 13, 2026. The lowest bid was submitted by Cook Paving & Construction Co., Inc. in the amount of $826,864.80. While this bid is below the final Engineer’s Estimate of $835,703.70, it exceeds the amount previously authorized by Council.
Accordingly, staff is now requesting additional funding to cover the City’s share of construction costs, a 5% construction contingency, and outside inspection support services.
The total additional funding requested is $127,884.34, calculated as follows:
Construction Cost:....................................$826,864.80
+5% Contingency:....................................$41,343.24
+Inspection Services Est: ........................$80,000.00
- Less Previously Budgeted City Funds:...($250,000.00)
- Less ODOT Grant Funds:.......................($570,323.70)
Total Additional Funding Requested: $127,884.34
A portion of the additional cost will be covered within the funds remaining from the E. Barlow Resurfacing Project that came in under budget. The total amount remaining from the E. Barlow Resurfacing Project is $84,680 for a total appropriation needed in the amount of $45,885 ($127,885 - $84,680 = $43,205).
City staff is also requesting an emergency clause in order to meet federal and state project schedule requirements and to ensure the project contract is executed and construction ready to proceed this spring when weather permits.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
X Currently Budgeted (430 fund - $250,000)
X Supplemental Appropriation Required (430 fund - $43,205)
Appropriation Not Required.
Does this legislation require use of an emergency clause?
x Yes
No
Recommendation
Suggested Action
Staff recommends that Council approve this authorization to amend Resolution No. 25-151 to allow an increase in funding for the Downtown Pedestrian Phase 2 project (PID 120285). An emergency clause is being requested in order to meet federal and state project schedule requirements and to ensure the project contract is executed and construction ready to proceed this spring when weather permits.
Submitted by,
Thomas J. Sheridan, City Manager
Brian Griffith, Assistant City Manager
Bradley S. Kosco, PE, PS, City Engineer