Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PERRIN ASPHALT COMPANY FOR THE 2014 ASPHALT RESURFACING AND RECONSTRUCTION PROGRAM; AND DECLARING AN EMERGENCY.
Executive Summary: This project will involve the resurfacing, reconstruction and repairs with asphalt concrete of various streets within the City of Hudson.
Body
Legislative History
14-6-Authorized the City Manager to advertise for bids.
Purpose & Explanation
Bids were received on Friday, February 14, 2014 for the 2014 Asphalt Resurfacing and Reconstruction Program. Below is the Engineer's Estimate along with the respective bids.
Engineer's Estimate: $2,301,951.25
Perrin Asphalt Company $2,067,911.25
Ronyak Paving, Inc. $2,249,386.94
The Shelly Company $2,314,327.90
Chagrin Valley Paving $2,417,785.30
Northstar Asphalt $2,418,189.99
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Perrin Asphalt Company for the 2014 Asphalt Resurfacing and Reconstruction Program. The Engineering Staff is requesting a 10% contingency for any unforeseen issues that may arise during construction. Total amount would be $2,136,348.45. Currently budgeted in the 202, 401 & 430 funds. Total for Resurfacing and Reconstruction = $2,136,348.45.
Due to the contract coming in below the budgeted amount we would like to add several alternate reconstruct streets to the program. The total amount of alternates that we would add would not exceed $267,110.07. Total Alternates = $267,110.07
In addition to the above work, the contract will include the resurfacing of 3 of the access roads at St. Mary's-Markille Cemetery (203 fund) in the amount of $22,068.64 and two walking trails at Veterans Way Park (205 fund) in the amount of $3,473.80. These amounts include a 10% contingency for any unforeseen issues that may arise during construction. Total for St. Mary's-Markille = $22,068.64; Total for Veterans Way Park = $3,473.80.
Also, in addition to the above work, and if approved by the School Administration, the contract will include the resurfacing of the parking lot by the tennis courts at the Hudson High School in the amount of $112,811.49, which includes a 10% contingency. This will be supplied to the City in a separate account from the Hudson Schools System. Total for Schools = $112,811.49.
The total contract amount would be $2,541,812.45, which includes a 10% contingency amount. ($2,136,348.45 + $267,110.07 + $22,068.64 + $3,473.80 + $112,811.49)
Other Misc. Budget Items
Public Works Patching $100,000
QCI Related Costs $36,720
City of Stow, Norton Road $50,000
Legal Ad, Notice of Commencement $154
Total Other Misc. Budget Items $186,874
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a contract with Perrin Asphalt Company for the above amounts.
Fiscal Impact
X Currently Budgeted (202 fund, 401 fund and 420 fund ($2,600,000)
X Supplemental Appropriation Required ($112,811.49-to be reimbursed by the Schools)
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Perrin Asphalt Company and we are requesting an emergency clause be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Scott N. Schroyer, Interim City Manager
Thomas J. Sheridan, PE, PS, City Engineer