Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS FOR THE PURCHASE OF EIGHT FLEET VEHICLES FOR HUDSON CODE ENFORCEMENT, ENGINEERING, SERVICE DIVISION AND HUDSON PUBLIC POWER (HPP) OPERATIONS AND TO OUTFIT ONE OF SAID SERVICE DIVISION VEHICLES WITH EQUIPMENT; AND DECLARING AN EMERGENCY.
Executive Summary: Per the approved 2018 fleet capital replacement budget the Public Works Department has obtained pricing for the purchase of eight (8) replacement vehicles. These eight vehicles include two (2) Chevrolet Colorados, two (2) Ford F250s, one (1) Ford F350, one (1) Ford F550, one (1) Street Sweeper, and one (1) Freightliner Cab and Chassis with additional snow and ice equipment package.
Body
Legislative History
Resolution No. 17-200 provided permission to seek bids and competitive pricing for the 2018 budget year.
Purpose & Explanation
As per the 2018 approved fleet capital budget, staff wishes to move forward with the replacement of eight vehicles at this time. Six of the vehicles will be purchased through Community, University and Education (CUE) pricing from Montrose Auto Group as listed:
§ Chevrolet Colorado for Engineering-replacing 2004, veh. # 6403 (51,829mi, auctioned).
§ Chevrolet Colorado for Community Development-replacing 2007, veh. # 6406 (155,664 mls., auctioned).
§ Ford F350 for Service Division-replacing 2008, veh. # 7641 (75,854 mls., to be repurposed).
§ Ford F550 for Service Division- replacing 2008, veh. # 7642 (38,139 mls., to be repurposed).
§ 2 Ford F250s for Hudson Public Power- replacing 2006, veh. #5569, 39,142 mls. & 2008, veh. # 5573, 36,887 mls.i, (both units to be auctioned).
The total purchase through Montrose Auto Group will be $233,950.21.
Additionally, one vehicle will be purchased through ODOT pricing contract (023-18) from Valley Freightliner.
§ Freightliner Cab and Chassis 108SD with a cost of $87,840.00 - replacing 2006, veh. # 7755 (47,877 mls., to be repurposed as backup plow truck).
§ The Freightliner Cab and Chassis will be outfitted with the Concord Minuteman Snow and Ice Control Equipment Package by Concord Road Equipment through state bid pricing (STS 515-800507). Equipment consists of truck bed, plow, liquid tanks, spinner assembly and control system. The cost of this equipment including installation is $92,540.00.
The final vehicle to be purchased is a Schwarze Industries Street Sweeper purchased through State of Ohio STS-235 pricing.
§ Schwarze Commercial Street Sweeper for a total cost of $242,190.88-replacing 2007, veh. # 7051(No trade-in value, to be auctioned).
Please see the attached Updated Fleet Replacement Plan Document for reference information. Also included in this year’s budget are two police vehicles (totaling $57,656). A resolution for these vehicles will be forwarded separately.
Timing Considerations
Staff requests emergency legislation to hold pricing and expedite vehicle and equipment orders. Ford’s deadline for 2018 orders is March 1 or sooner based on the number of orders received.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a purchase agreement with Montrose Auto Group, 3960 Medina Road Akron, Ohio 44333 for the purchase of two Chevrolet Colorados, two Ford F250s, one Ford F350 and one Ford F550 at a total CUE price of $233,950.21.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Valley Freightliner Trucks of Cleveland, 4985 W. 150th St., Brookpark, Ohio 44135 for the purchase of one Freightliner 108SD Cab & Chassis at an ODOT state pricing (023-18) amount of $87,840.00.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Concord Road Equipment, Inc. 348 Chester Street Painesville, Ohio 44077 in the amount of $92,540.00 for the purchase and installation of snow and ice equipment package to be installed on cab and chassis truck. Pricing was obtained through State of Ohio State Term Schedule Contract STS515-800507.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Southeastern Equipment Company, 6415 Promler Avenue NW, North Canton Ohio 44718 for the purchase on one Schwarze Industries Street Sweeper at Ohio STS-235 pricing in the amount of $242,190.88.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services