City of Hudson, Ohio - File #: 23-131

• File #: 23-131
• Version: 2
• Type: Resolution
• Status: Passed
• File created: 10/5/2023
• In control: City Council
• On agenda: 10/17/2023
• Final action: 10/17/2023
• Title: A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE TERMS LISTED WITHIN THE TERM-SHEET FOR THE BROADBAND AGREEMENT BETWEEN THE CITY OF HUDSON AND LIT FIBER HUDSON, LLC AND MOVE TO THE AGREEMENT PHASE; AND DECLARING AN EMERGENCY. Brief Description: City staff has been working with the Council Ad-Hoc Committee and Lit Fiber Hudson to determine agreeable terms for the Fiber to the Residents project for several months. In addition to an in-person meeting with Lit Fiber representatives and several versions of the terms being exchanged, the attached term sheet represents a document that all parties have approved.
• Sponsors: Jeffrey L. Anzevino
• Indexes: Innovation & Technology
• Related files: 23-0011, 22-0051

Date	Ver.	Action By	Action	Result
10/17/2023	2	City Council	approved on the consent agenda	Pass
10/10/2023	1	City Council Workshop	discussed
10/10/2023	1	City Council Workshop	item forwarded

Title

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE TERMS LISTED WITHIN THE TERM-SHEET FOR THE BROADBAND AGREEMENT BETWEEN THE CITY OF HUDSON AND LIT FIBER HUDSON, LLC AND MOVE TO THE AGREEMENT PHASE; AND DECLARING AN EMERGENCY.

Brief Description:   City staff has been working with the Council Ad-Hoc Committee and Lit Fiber Hudson to determine agreeable terms for the Fiber to the Residents project for several months. In addition to an in-person meeting with Lit Fiber representatives and several versions of the terms being exchanged, the attached term sheet represents a document that all parties have approved.

Body

Legislative History

22-0051 - Fiber to Residential Neighborhoods discussion; 10/11/2022
23-0011 - Discussion regarding proposals received for the Fiber to the Residents Project; 2/14/2023

Purpose & Explanation

The purpose of the Term Sheet for the Fiber to the Residents Project is to define basic terms, conditions and responsibilities of the City of Hudson and Lit Fiber Hudson, LLC for this project. This is a non-binding agreement that allows both parties to state their position and define the key points of the subsequent agreement.

The main goals of this project are:

                     -  Every residence within the City of Hudson will have access to fiber.
                     -  Partner with the City of Hudson to expand off the existing fiber network
                     -  Complete the project within a three (3) year timeframe.
                     -  $5 Monthly Fee.
                     -  Surety Bond.

Legal Authority for Proposed Legislation

Pursuant to Charter Section 6.04:

  X                      Competitively bid and advertised for three consecutive weeks

                       Joint or Cooperative Purchase Program

                       Professional Services

                       Other

Fiscal Impact

         Currently Budgeted (Account #, $)

                       Supplemental Appropriation Required (Account #, $)

                       Appropriation Not Required.

Does this legislation require use of an emergency clause?

   X                       Yes, to allow Council to move to the agreement/contract phase of this project, in which Council will consider a separate Resolution authorizing a formal agreement.

                           No

Recommendation

Suggested Action

Staff and the Council Ad-Hoc Subcommittee recommend City Council approve the Term Sheet and transition to the agreement/contract phase of this project.

Submitted by,

Thomas Sheridan, City Manager

Paul Leedham, CIO - IT Director

Will Ersing, Assistant IT Director