Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR SNOW AND ICE CONTROL SERVICES.
Brief Description: The Public Works Department contracts for snow and ice control services on City-maintained areas. A two-year contract with an option to renew for two years is offered to a qualified bidder. Per City Charter this contract was put out to public bid in July 2020. Staff wishes to award the contract for the next two-year contract term.
Body
Legislative History
Resolution 19-185: Authorized staff to seek competitive pricing on goods and services including Snow Control: PP Snow and Ice Removal.
Purpose & Explanation
The Public Works Department contracts for the snow and ice control on publicly maintained properties. This includes the following: downtown business district sidewalks; City-owned properties; specific school crosswalks; municipal parking deck; City-owned parking lots; public greens, First & Main sidewalks and parking lots, and public buildings. Bids were opened on July 2, 2020 and one bid was received for this service. This bid was provided by H & M Snow Pros, Inc. who has held the contract previously. The bid tabulation has been attached and includes a 9.00% increase in costs. H&M has stated that a majority of the increase is in driver wages as it has become increasingly difficult to find safe, reliable drivers. That total annual contract amount is $259,545.00. This is an increase from $238,594.00 in the previous contract term. The contract does allow for a two-year extension if services are acceptable and pricing remains reasonable.
Timing Considerations
Upon City Council approval, the Public Works Staff will execute the Public Properties snow and ice control contract for the term of November 1, 2020 through May 31, 2022.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council authorize the City Manager to enter into a contract with H & M Snow Pros, Inc., 10389 Kinsman Road, Newbury, Ohio 44065 for snow and ice control services in public areas for a contract term of two years commencing on November 1, 2020 through May 31, 2022 at an annual amount of $259,545.00
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services