Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ELECTRIC POWER SYSTEMS FOR MAINTENANCE OF THE SOUTH MAIN STREET SUBSTATION.
Brief Description: The Hudson Public Power Division (HPP) has five substations located in specific locations in the city. HPP has these substations on a five-year rotating inspections and maintenance schedule so only one substation at a time is receiving the service. In February of 2019 the Public Works Department advertised for competitive bids for the performance of the Inspection and Preventative Maintenance on the South Main St. Substation.
Body
Legislative History
Permission to bid resolution #18-188.
Purpose & Explanation
Annually the Hudson Public Power Division (HPP) contracts for the performance of preventative maintenance and inspections on one of the five distribution substations located in the City. In 2019 this contract will cover maintenance activities at the South Main St. Substation. The preventative maintenance tasks include: timing and calibration of all feeder breakers as well as the 69KV breaker, relay testing and certification.
Public Works staff budgeted $85,600 for this contract. The department received Two (2) qualified bids for the 2019 contract. A Bid tabulation has been attached for review. The low bid was submitted by Electric Power Systems in the amount of $38,480.00. Staff requests a 15% contract contingency, for a total contract amount not to exceed $44,250.00.
Total Contract = $44,250.00 ($38,480.00 base + $5,770.00 contingency)
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for two consecutive weeks; bid tab attached: Yes
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted (Account #, $85,600)
Supplemental Appropriation Required (Account #, $)
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes [if so, explain why]
X No
Recommendation
Suggested Action
Staff recommends that the 2015 Substation Maintenance contract be awarded to Electrical Power Systems, 2888 Nationwide Parkway, Brunswick, Ohio 44212 in the amount of $38,480.00 plus a $5,770.00 (15%) contingency for a not to exceed contract amount of $44,250.00.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager - Operations
Kevin Powell, Assistant Director of Public Works