Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE HUDSON COMMUNITY FOUNDATION FOR THE PURPOSE OF DEVELOPING A COMMUNITY CALENDAR; AND DECLARING AN EMERGENCY.
Brief Description: This Resolution authorizes the City Manager to enter into an agreement with Hudson Community Foundation (HCF) in order to participate in the agency’s community calendar.
Body
Legislative History
None.
Purpose & Explanation
At the direction of City Council at this year’s retreat, staff explored options for participating in a comprehensive community calendar that would bring together a wide range of City and other civic events and public meetings in one, easy-to-access location.
The Hudson Community Foundation has led the project’s development and will ultimately manage the calendar platform, oversee event submissions, and make final determinations on event postings. Each stakeholder who wishes to post on the calendar must sign an agreement, agreeing to the Foundation’s rules and regulations.
Details of how the Foundation’s calendar will be managed, as well as estimated costs, are included in the attached memo from the October 28 meeting. The online platform’s launch date is in early 2026.
The City has been asked and staff is recommending that the City pay the initial online setup costs for the platform.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
X Other - estimated cost is below $25,000
Fiscal Impact
Currently Budgeted (Account #, $)
X Supplemental Appropriation Required
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes The participation agreement must be signed and the online setup fees must be paid by the end of the year.
No
Recommendation
Suggested Action
Staff recommends authorizing the City Manager to enter into a participation or similar agreement with HCF.
Submitted by,
Thomas J. Sheridan, City Manager