Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH EDGAR TRENT CONSTRUCTION, LLC AND REQUESTING ADDITIONAL FUNDS FOR THE 2025 VELOCITY FIBER PILOT PROGRAM; AND DECLARING AN EMERGENCY.
Brief Description: The project involves installing approximately 18,000 total feet of overhead and underground fiber conduit, pull boxes and fiber optic in two neighborhoods that are part of Phase 1 of the City’s Fiber to the Home (FttH) project. The total bid came in at $307,998, exceeding the original budget estimate of $295,000 by $12,998. To address this overage and provide a 10% contingency, staff is requesting an additional amount of $43,797.80.
Body
Legislative History
25-49 - Permission to Bid and Award 2025 Velocity Fiber Pilot Program; 3/18/2025
Purpose & Explanation
The scope of this project involves the installation of 6161 feet of underground fiber conduit, fiber optic cable and pull boxes in the Oak Point Commons Subdivision which includes Westpoint Drive and Ridgewood Boulevard. The project also includes 7000 feet of overhead fiber optic cable and 3500 of underground cable in the Woods of Westbrook area.
The Engineer’s Estimate with contingency was $293,998.14. Bids were received on June 17, 2025, from the following contractors:
Edgar Trent Construction, LLC. $307,998.00
Full Circle Fiber Partners, LLC $336,374.75
Contract Network Services, LLC $385,152.94
American Boring, Inc. $439,345.67
The low bid received was $307,998.00 which is within 10% of the engineer’s estimate and per Ohio Revised Code, the project is able to be awarded.
The total project cost, plus an additional 10% contingency, would be $338,797.80.
As the total budgeted amount for this project was $295,000, staff is requesting an additional amount of $43,797.80 ($338,797.80 - $295,000 = $43,797.80) to cover the project cost and contingency.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
X Currently Budgeted (402 Fund $295,000)
X Supplemental Appropriation Required (402 Fund - $43,797.80)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes - In order for construction to begin as soon as possible.
No
Recommendation
Suggested Action
Staff recommends that City Council approve this authorization for the City Manager to enter into a contract with Edgar Trent Construction, LLC for the 2025 Velocity Fiber Pilot Program.
Submitted by,
Thomas J. Sheridan, City Manager
Brian Griffith, Assistant City Manager
Bradley S. Kosco, P.E., P.S., City Engineer
Will Ersing, Assistant IT Director