Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CARRON ASPHALT PAVING, INC. FOR THE 2013 ASPHALT ROAD RECONSTRUCTION PROGRAM; AND DECLARING AN EMERGENCY.
Executive Summary: On June 5, 2013 council authorized the issuance of $5 million in bonds to pay for the improvements of city streets by reconstructing, resurfacing, widening, improving, grading, draining, curbing, paving, constructing storm sewers and related drainage facilities and making other improvements as designated in the plans of city streets over the next 3 years.
Body
Legislative History
13-81-Approved the issuance and sale of Bonds in the amount of $5,000,000.
Purpose & Explanation
The proposed work consists of the reconstructing with soil stabilization of 8 roads within the City of Hudson in 2013 (see attached list). Bids were opened on June 25, 2013 and below is the Engineer's Estimate along with the respective bids.
Engineer's Estimate: $967,180.19
Carron Asphalt Paving, Inc. $1,026,975.10
Ronyak Paving, Inc. $1,034,441.50
Chagrin Valley Paving $1,074,230.00
Shelly & Sands, Inc. $1,086,519.25
Perrin Asphalt Company, Inc. $874,561.10-withdrew bid
The lowest bidder, Perrin Asphalt Company, Inc. withdrew their bid due to an unintentional omission. Therefore, City Staff is requesting that the contract be awarded to the next lowest bidder, Carron Asphalt Paving, Inc. City staff is also requesting a 5% contingency be added to the contract in case of any unforeseen issues for a total contract price of $1,078,323.86.
Total Contract = $1,026,975.10-base bid + $51,348.76-contingency = $1,078,323.86.
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a contract with Carron Asphalt Paving, Inc. for the above referenced work.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this resolution authorizing the City Manager to award and enter into a contract with Carron Asphalt Paving, Inc. and we are requesting an emergency clause to be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Anthony J. Bales, City Manager
Scott N. Schroyer, Assistant City Manager
Thomas J. Sheridan, PE, PS, City Engineer