Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR NEW OUTDOOR FURNITURE TO BE LOCATED WITHIN THE CITY OF HUDSON’S DOWNTOWN DESIGNATED OUTDOOR REFRESHMENT AREA; AND DECLARING AN EMERGENCY.
Brief Description: At the beginning of the City of Hudson’s DORA (and to assist downtown businesses), picnic tables were moved from various Hudson Parks to the downtown area to provide additional outdoor seating. Staff wishes to upgrade these seating areas and return the existing picnic tables to the Hudson Parks for usage there.
Body
Legislative History
20-0158 - Small Business Relief Program, discussed at Council meetings on December 15, 2020, and January 5, 2021, as well as the workshop on January 12, 2021.
Purpose & Explanation
In 2020, picnic tables were relocated from the Hudson Parks to provide additional outdoor seating within the downtown and DORA areas. This proved to be a quick fix to provide additional seating. These tables have been in place for some time now and have been heavily used. Staff has received favorable comments on their usage and locations throughout the downtown area. In order to provide a better fitting, more attractive product and to return the picnic tables to their intended use within the Hudson Parks, staff wishes to purchase new tables and outdoor furniture. The projected cost of the outdoor furniture is estimated at $50,000.00. Staff has reviewed the furniture type and locations with merchants, and the idea has been very well received. Please see attached for furniture locations and descriptions.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
Currently Budgeted
X Supplemental Appropriation Required (First Quarter Appropriations)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes. Emergency is requested in order to be able to provide the outdoor furniture as soon as possible to provide ample outdoor seating in the City’s Downtown Areas as soon as possible to accommodate the social distancing requirements necessary in light of the COVID-19 disease pandemic as well as to ensure that the outdoor furniture is in place for the coming spring.
X No
Recommendation
Suggested Action
Staff recommends that City Council authorize the City Manager to advertise for bids and enter into a contract with the lowest and best bidder after receipt of bids in an amount not to exceed $50,000.00.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services
Rhonda Kadish, Community Relations Manager