Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PERRIN ASPHALT COMPANY FOR THE 2014 CONCRETE REPLACEMENT AND OVERLAY PROGRAM; AND DECLARING AN EMERGENCY.
Executive Summary: This project will involve the removal and replacement of sections of concrete streets, joint repairs, asphalt overlay and sidewalks at various locations in the City of Hudson, Ohio
Body
Legislative History
14-6 Authorized the City Manager to advertise for bids.
Purpose & Explanation
Bids were received on Tuesday, March 18, 2014 for the 2014 Concrete Replacement and Overlay Program. Below is the Engineer's Estimate along with the respective bids.
The City received 3 valid bids. Catts Construction, Inc. was the apparent low bidder, but was permitted to withdraw its bid due to leaving out some major costs. The City Solicitor has reviewed the letter from Catts Construction, Inc. and agrees to the withdrawal of their bid.
Engineer's Estimate = $350,024.25
Perrin Asphalt Company $375,851.50
Perk Company, Inc. $487,656.00
Catts Construction, Inc. $302,064.53-withdrew bid
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Perrin Asphalt Company for the 2014 Concrete Replacement and Overlay Program. This contract includes asphalt overlay, concrete panel and joint repair, sidewalk replacement in various areas throughout the City and the installation of a crosswalk at York Drive/N. Hayden Parkway. In order to bring the project in under the approved budget we will need to reduce slightly our total estimated square yards of concrete panel replacements. To achieve this, we will be scrutinizing further and reprioritizing concrete panel replacements on our select list. Our intent is to manage the program within the budget (including contingency money allotted). The Engineering Staff is requesting a 10% contingency for any unforeseen issues that may arise during construction. The total amount would be $310,665.03. Currently budgeted in the 430 fund. Total for concrete/panel/joint/crosswalk work = $214,837.43 ($195,306.75-base + $19,530.68-contingency)
Total for Asphalt Overlay = $95,827.60 ($87,116.00-base + $8,711.60-contingency).
In addition to the above work, the contract will include the installation of pervious pavers in various grass areas that are damaged by routine usage within the First and Main Development in the amount of $44,676.23. This work is currently budgeted in Public Works 101-7400 fund. This amount includes a 10% contingency for any unforeseen issues that may arise during construction. Total for pervious pavers = $44,676.23 ($40,614.75-base + $4,061.48-contingency).
The contract will also include the installation of curb along Darrow Road from Hudson Drive to NTB Tire in the amount of $42,295.00. This work is currently budgeted in the Electric 503-5140 Fund. This amount includes a 10% contingency for any unforeseen issues that may arise during construction. Total for curb work along Darrow Road = $42,295.00 ($38,450.00-base + $3,845.00-contingency).
Cost Summary (costs include contingency):
$214,837.43-panel/joint/crosswalk
$95,827.60-asphalt overlay
$44,676.23-pervious pavers
$42,295.00-curb work
Contract Total = $361,487.50 contract amount + $36,148.76-10% contingency = $397,636.26
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a contract with Perrin Asphalt Company for the above amounts.
Fiscal Impact
X Currently Budgeted ($350,000-430 fund; $55,000-101-7400 fund; $43,000-503-5140 fund)
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Perrin Asphalt Company and we are requesting an emergency clause be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Scott N. Schroyer, Interim City Manager
Thomas J. Sheridan, PE, PS, City Engineer