Title
A RESOLUTION AMENDING RESOLUTION NO. 19-108 TO AUTHORIZE ADDITIONAL FUNDS FOR THE ASPHALT PAVING OF THE HUDSON PUBLIC POWER FACILITY PARKING LOT; AND DECLARING AN EMERGENCY.
Brief Description: This project will involve paving the gravel parking lot areas on the east side of the HPP building located on Hudson Gate Drive to provide improved parking spaces for employee, visitor, and City vehicles.
Body
Legislative History
Resolution 19-108, authorizing the City Manager to advertise for competitive bids and enter into a contract with the lowest and best bidder for the asphalt paving of the gravel parking lot on the east side of the Hudson Public Power facility; passed July 30, 2019.
Purpose & Explanation
During the 2019 operational year, Hudson Public Power proceeded with the original engineering estimate of $50,000 for paving work at the Hudson Gate facility. This work entailed paving the east side of the property from the street to the southeast corner of the building. During the design process, it was discovered the existing substrate would not support the weight of the vehicles traversing this area and would need additional base materials. The engineering estimate was revised to $90,000 to account for the additional work and materials for this project. In December of 2019, this project was included as an alternate in the Engineering Department’s Asphalt Program, and a bid price of $81,900 was received at the closing of the bidding process.
The City Administration is requesting City Council approval of $81,900 in funding, plus a contingency amount of $8,100 for the parking lot area of the Hudson Public Power Hudson Gate Facility, for a total amount not to exceed $90,000.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for two consecutive weeks; bid tab attached.
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
Currently Budgeted
Supplemental Appropriation Required
X Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes, it is necessary for this Resolution to be effective immediately, so that the City can timely enter into a contract to secure pricing.
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution amending 19-108 for additional funds for the paving the parking lot at Hudson Public Power Hudson Gate Facility for a contract amount not to exceed $90,000.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Asst. City Manager - Operations
Kevin Powell, Asst. Public Works Director - Utilities