Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF FIVE FLEET VEHICLES FOR POLICE OPERATIONS.
Brief Description: This project involves the replacement of five (5) police fleet vehicles currently in the 2021 Budget.
Body
Legislative History
Ordinance No. 20-143, adoption of the 2021 Budget, passed on December 1, 2020.
Resolution No. 20-162, authorizing advertisement for bids and utilization of governmental competitive purchasing programs for vehicles, passed on December 15, 2020.
Purpose & Explanation
As discussed during the budget meetings last year, the Police Department would like to purchase five vehicles which are replacement vehicles for three (3) Ford Police Interceptor Utility vehicles and two (2) Chevrolet Tahoe Police vehicles. The five requested cruiser replacements are in line with Fleet Department’s recommendations for replacement.
The pricing for these replacement cruisers falls under Ohio State Contract RS900321(New, Model Year 2021 or Manufacturer’s Current Production Model - Law Enforcement Vehicles - effective through 10/30/2021) The Ohio STS pricing was again lower than other cooperative purchasing programs (GSA, CUE) for these law enforcement specific vehicles. The Ohio State Contract was awarded to Statewide Ford to supply the state of Ohio and political subdivisions with the 2021 Ford PI-Utility Police Vehicle. The Ohio State Contract was awarded to Valley Ford Truck to supply the state of Ohio and political subdivisions with the 2021 Ford F-150 Responder Police Vehicle.
The total cost for these five replacement vehicles is $193,627.40.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
X Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes
X No, upon authorization to proceed by the City Council, the administration will award and enter into a contract after thirty (30) days.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Statewide Ford for the purchase of three replacement Ford PI-Utility Police Vehicle for $118,589.40 (3 @ $39,529.80) and with Valley Ford for the purchase of two replacement 2021 Ford F-150 Responder Police Vehicles for $75,038.00 (2 @ $37,519.00).
Submitted by,
Jane Howington, City Manager
Frank Comeriato, Assistant City Manager
Perry A. Tabak, Police Chief