Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS, AWARD AND TO ENTER INTO A CONTRACT FOR THE WEST CASE WATER LINE REPLACEMENT PROJECT; AND DECLARING AN EMERGENCY.
Brief Description: This project will involve the replacement of the water main along W. Case Drive from SR 303 to Lynn Drive. Staff is requesting an emergency clause due to the current lead time on the large diameter waterline pipe and material costs.
Body
Legislative History
There is no previous legislation.
Purpose & Explanation
The project will replace the existing, 50 plus-year-old, 6” diameter cast iron water main on W. Case with a new 8” diameter water main from SR 303, approximately 1,900 feet south to Lynn Drive. The project also includes the replacement of water services between the main line and the right-of-way. This section of waterline has had approximately 13 breaks since 1997, and continues to be a maintenance issue for the City Public Works Department. Besides reducing maintenance and interruptions to the residents, the new water line will improve fire flows in this area.
The Engineering Department is designing the project in-house. Staff will be sharing the plans with nearby residents and offering site visits to discuss the project with the public prior to finalizing the design and bidding the project. The construction of the project is currently scheduled for the summer of 2023 and is anticipated to be completed in the fall of 2023. The asphalt resurfacing of W. Case Drive and Lynn Drive are also scheduled for the fall of 2023, after completion of the waterline work,
Project Costs
The estimated cost of the W. Case Drive Watermain Replacement is $685,000, which includes a 10% contingency.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
X Currently Budgeted (501-5240-$685,000)
Supplemental Appropriation Required
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes - Due to the current lead time on pipe and fluctuating material costs, staff would like the ability to bid as soon as possible, so the project can be constructed this summer.
No
Recommendation
Suggested Action
Staff recommends that City Council approve this authorization for the City Manager to advertise award, and enter into a contract for the W. Case Drive Waterline Replacement Projects.
Submitted by,
Thomas J. Sheridan, City Manager
Bradley S. Kosco, P.E., P.S., City Engineer
Jon Szalay, EIT, Project Designer