Title
A RESOLUTION AFFIRMING THE CITY MANAGER’S ACTION TO ENTER INTO AN AGREEMENT WITH ONSOLVE, LLC FOR EMERGENCY COMMUNICATIONS SERVICES; APPROVING A THEN AND NOW CERTIFICATE FOR A PURCHASE MADE; AND DECLARING AN EMERGENCY.
Brief Description: This Resolution affirms the current agreement for emergency communications services, which includes our Reverse 9-1-1 calling and text messages service (CodeRED).
Body
Legislative History
Resolution No. 15-137, authorized an agreement with Emergency Communications Network through May 2019; passed Sept. 15, 2015.
Purpose & Explanation
As the City continues to enhance methods of communication during a crisis, we would like to continue our current emergency communications subscription agreement for CodeRED with OnSolve, LLC (formerly Emergency Communications Network), which proposed a new agreement effective June 2018. This included an upgrade with automatic, real-time updates of the 9-1-1 telephone database. The three-year service subscription agreement is less expensive than renewal on a year-to-year basis. The total amount of $30,300.00 will be divided into 3 annual payments of $10,100.00 and will be split 50/50 between the Administration/Communications Budget and the Fire Department Budget. An option to renew for additional three-year periods is included in the agreement.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
X Other, OnSolve is a sole source vendor.
Fiscal Impact
X Currently Budgeted (or subject to future Council appropriations); funding will be split 50/50 between the Administration/Communications Budget and the Fire Department Budget.
Supplemental Appropriation Required (Account #, $)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes, staff is requesting that this Resolution become effective immediately upon passage to allow for uninterrupted CodeRED service and to provide authorization for the City to process payment for an outstanding invoice.
No
Recommendation
Suggested Action
Staff recommends that Council affirm the City Manager’s action to enter into the current agreement with OnSolve, LLC.
Submitted by,
Jane Howington, City Manager
Jerry Varnes, Fire/EMS Chief