Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A COMMUNITY DEVELOPMENT BLOCK GRANT FROM SUMMIT COUNTY TO FUND THE INSTALLATION OF AN AWNING AND SHELTER WITH BENCH AT CITY HALL TO BENEFIT HUDSON SENIORS; AND DECLARING AN EMERGENCY.
Brief Description: This grant would provide improvements to include an awning over the community room doors and a shelter with bench near the parking lot on the sidewalk. This would provide safer access to the guests of the community rooms and provide shelter from the weather. The City estimated the cost of the shelter with bench project at $22,750, of which 75% is eligible for CDBG reimbursement, and the remaining 25% would be funded by the City. Total funding for both projects is $35,000 with a required match of $4,650.
Body
Legislative History
22-128 passed on 10/4/22 approved application for $17,062.50 with a City match of $5,687.50 for a shelter with bench.
Purpose & Explanation
The City Administration investigated and requested improvements to the City Hall and parking lot to assist seniors and residents that need assistance while visiting the City Hall Community Rooms. The walkway from the parking lot to the entrance is approximately 225 feet long. The Hudson Senior Network has relied on a golf cart to assist seniors that are unable to make this walk. Seniors that are arriving or leaving at the same time must stand in the elements and wait to be transported on the golf cart. A shelter with bench near the parking lot would provide a safe, protected area for guests of City Hall to wait for transportation to the community rooms or to be picked up. Summit County has also provided funding for an awning over the Community Room doors to provide shelter from the weather for seniors using the Community Rooms. Community Development Block Grant funding would fund $35,000 of the estimated cost of $39,650 for these improvements as they benefit elderly persons 62 years or older. The City would fund the remaining $4,650 of the cost. This is a reimbursement grant. The deadline for acceptance is March 1, 2023.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
X Other
Fiscal Impact
Currently Budgeted (Account #, $)
X Supplemental Appropriation Required (Account # 101-7700-52530, $4,650.00)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes An emergency clause is required as the deadline for acceptance of the funding is March 1, 2023. The City was notified of the award via email on January 17, 2023.
No
Recommendation
Suggested Action
Staff recommends that Council pass this Resolution authorizing the City Manager to accept Community Development Block Grant funding from Summit County to install an awning and a shelter with bench at City Hall to benefit senior users of the Community Rooms and declaring an emergency.
Submitted by,
Thomas Sheridan, City Manager
Frank Comeriato, Asst. City Manager/Operations
Rhonda Kadish, Community Relations Manager