Hudson logo
File #: TMP-0483    Version: 1 Name:
Type: Staff Report Status: Filed
File created: 7/15/2013 In control: City Council Workshop
On agenda: 7/23/2013 Final action: 7/23/2013
Title: 2013-2017 Hudson Strategic Plan - 2013 Mid-Year Plan Review. Executive Summary: As stated in the Conclusion section of the 2013-2017 Hudson Strategic Plan, staff will provide City Council members with regular reviews and updates of the progress in completing the tasks/goals outlined in the City's Strategic Plan.
Attachments: 1. 2013-2017 Strategic Plan, 2. Summary 2013-17 Strategic Plan (2013 Mid Year Report View), 3. Details 2013-17 Strategic Plan (2013 Mid Year Report View), 4. 2014 Task Schedule for Strategic Plan
Title
2013-2017 Hudson Strategic Plan - 2013 Mid-Year Plan Review.
Executive Summary:   As stated in the Conclusion section of the 2013-2017 Hudson Strategic Plan, staff will provide City Council members with regular reviews and updates of the progress in completing the tasks/goals outlined in the City's Strategic Plan.  
Body
Legislative History
10/3/12 - Resolution 12-125: A RESOLUTION AMENDING THE CITY OF HUDSON STRATEGIC PLAN DATED AUGUST 5, 1998, AND AMENDED APRIL 7, 1999, APRIL 5, 2000, JUNE 12, 2001, JUNE 5, 2002, JUNE 4, 2003, OCTOBER 20, 2004, AND OCTOBER 19, 2005.
Purpose & Explanation
As stated in the Conclusion section of the 2013-2017 Hudson Strategic Plan (attached), staff will provide City Council members with regular reviews and updates of the progress in completing the tasks/goals outlined in the City's Strategic Plan.
Absent formal discussions to date with City Council members on the frequency and type of the Strategic Plan update reports, staff suggests a formal review of the Strategic Plan with City Council members in July and January of each year.  At this proposed frequency staff is able to provide information about the Strategic Plan goals, topic areas, and tasks with a perspective on, “What has been accomplished in the past six months?” and, “What needs to be accomplished in the next six months?”  
Further, by reporting mid-year, staff can also provide a detailed report showing tasks for the upcoming year.  This document will provide City Council members and staff with a perspective on projects and tasks that need to be incorporated into the upcoming Budget draft.  Staff will provide City Council members with different frequency reports should they desire them.  
Lastly, in addition to the formal review sessions, staff will make available to City Council members a link to the Strategic Plan tracking program via Smartsheet.  This link will provide City Council members the ability to review the progress of tasks/goals at their desired frequency.  This link will be shared with City Council members following the 7/23/13 Council Workshop via a separate email.          
Hudson Strategic Plan mid-Year update documents attached:
  1. 2013-2017 Hudson Strategic Plan
    1. Attached as a reference document.
  1. 2013-17 Strategic Plan (2013 Mid-Year Report View) Summary.
    1. This report provides a summary view of all three Strategic Plan Goal topic area tasks that had a start date and end date between 10/1/2012 and 12/31/2013.
    2. The report shows a high level view of the progress being made toward topic areas and Goals.  Detailed topic area task information is found in the following report.
  2. 2013-17 Strategic Plan (2013 Mid-Year Report View) Details.
    1. This report provides a detailed view of all three Strategic Plan Goal topic area tasks that had a start date and end date between 10/1/2012 and 12/31/2013.  Please note that some of due dates extend beyond the reporting period due to the hierarchy of some of the associated tasks.  
    2. The report shows a detail level view of the progress being made toward topic areas and Goals.
    3. Please note that some tasks may be completed, yet presentation documents and discussions have not been held with City Council members on these topics.  These topic presentations will be forthcoming during Council Workshops via specific topic presentations or within Department Presentations.  Staff understands fully that Council members want to be a part of the discussion/formulation of plans and task progress.      
  3. 2013-17 Strategic Plan (2014 task) Details.
    1. This report provides a detailed view of all three Strategic Plan Goal topic area tasks that have a start date and end date between 1/1/2014 and 12/31/2014.  The significance of this report is to show the tasks scheduled in 2014.  
    2. Further this report provides Council members and staff with a guide for developing projects/tasks within the 2014 draft Budget.     
Timing Considerations
None.
Fiscal Impact
        Currently Budgeted
        Supplemental Appropriation Required
X        Appropriation Not Required.
 
Recommendation
Suggested Action
In addition to the discussions concerning the progress/status of topic area tasks and goals for this mid-year reporting period, staff would like Council's comments on whether or not the six month report frequency is satisfactory.  Further, staff would like general comments on the reporting format, thus seeking input on additional information that may/may not be desired.     
Submitted by,
Anthony J. Bales, City Manager
Scott N. Schroyer, Asst. City Manager