Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH AECOM TECHNICAL SERVICES, INC. FOR THE STOW ROAD AND STATE ROUTE 303 SIDEWALK IMPROVEMENT PROJECT.
Brief Description: The purpose of this proposal was to solicit proposals from professional design, engineering and surveying consultants (Consultant) for the analysis, engineering, and design of a 5-ft. pedestrian sidewalk along Stow Road (Hudson Springs Park Driveway to SR 303) & SR 303 (Hayden Pkwy. to Stow Road) including storm design, retaining walls, traffic signage, pedestrian signals, street lighting, pavement striping, and other miscellaneous design items as described in the formal Request for Proposals (RFP).
Body
Legislative History
Resolution No. 21-8 - Master Sidewalk and Trail Plan Adoption; passed 2/16/2021.
Purpose & Explanation
In January 2021, the City sent out the RFP to five (5) ODOT qualified civil engineering consulting firms. The proposals were due on February 12, 2021.
The City received four (4) formal proposals for the Project as listed below:
AECOM Technical Services, Inc. $ 180,390
EDG $ 191,861
Thrasher $ 198,930
GPD $ 346,701
Following the review of the proposals and an interview with the consultants as to their ability to do the required work, along with their ODOT experience and understanding of the RFP, the City staff is recommending AECOM Technical Services, Inc. to perform the Stow Road and SR 303 Sidewalk Improvement Project.
These consulting services include the survey, geotechnical analysis, preparation of preliminary engineering plans, multiple public meetings, Council meetings, exhibits, utility and ODOT coordination, project specifications, cost estimates and other miscellaneous services described within this RFP with the intention to bid this project for construction in the Spring, 2022. The consultants will provide the Request for Information (RFI) during the bid process, wetland delineation, property acquisition & descriptions or all areas that need agreements, and consulting during the shop drawing review. The City will pay for any permit fees as a separate purchase order, as needed.
As with other consulting proposals, staff is requesting a 10% contingency to handle any unforeseen issues that may arise during the design and investigation work on this project.
The total requested fee, including the 10% contingency = $198,429.00
For any considerations above this requested amount the City staff would return to the City Council for approval.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for three consecutive weeks.
Joint or Cooperative Purchase Program
X Professional Services
Other
Fiscal Impact
X Currently Budgeted ($ 271,050.00- 430 Account)
Supplemental Appropriation Required
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends City Council approve this Resolution authorizing the City Manager to enter into a professional services contract with AECOM Technical Services, Inc. for the Stow Road and SR 303 Sidewalk Improvement Project.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, Assistant City Manager - Professional Services