Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH JANCO SERVICE INDUSTRIES FOR HOUSEKEEPING / CLEANING SERVICES AT CITY OFFICES AND PUBLIC FACILITIES.
Brief Description: The Public Works Department wishes to contract with Janco Service Industries for general cleaning services for City offices and public buildings.
Body
Legislative History
Resolution 18-188 approved on December 18, 2018 authorized staff to seek competitive pricing on goods and services including cleaning services.
Purpose & Explanation
The City of Hudson has historically bid out cleaning/housekeeping services for City facilities. The PW Department publicly bid this contract per the Hudson City Charter. This service contract is a two (2) year contract with an option to renew the contract for an additional two (2) years if services are acceptable and pricing remains reasonable. The attached bid tab shows that while two (2) companies attended the pre-bid meeting and facilities walk-throughs, only one (1) company submitted a bid. Janco Service Industries is the low bidder at an annual cost of $112,538.90 plus a 10% contract contingency for a grand total not to exceed $123,792.79 annually. Janco Service Industries is a Hudson based company and has held the contract in the past and performed satisfactorily. This bid price will represent a 22.00% cost increase from the current contract. However, this cost increase was expected due to the increase in square footage space specifically between the Municipal Services Center (11,000 square feet) and City Hall (33,000 square feet). The contract will begin January 1, 2020 and run thru December 31, 2021, with an option to renew the contract for 2 additional years dependent upon pricing and quality of service
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
X Competitively bid and advertised for two consecutive weeks; bid tab attached: Yes
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted in many accounts as each department shares in costs
Supplemental Appropriation Required
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes [if so, explain why]
X No
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a service contract with Janco Service Industries, 824 West Streetsboro Street, Hudson, Ohio 44236, at the low bid of $112,538.90 with a 10% contingency for unknowns and additional required services for a total not to exceed $123,792.79.95 per year, for a contract term of two (2) years with an option to renew the contract for an additional two (2) years provided services are performed to the City’s satisfaction and pricing remains reasonable.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager- Operations.
Eric Hutchinson, Assistant Public Works Director- Services