Title
A RESOLUTION AUTHORIZING AN AGREEMENT WITH GPS INSIGHT FOR GLOBAL POSITIONING SYSTEM VEHICLE FLEET MONITORING SERVICES; AND DECLARING AN EMERGENCY.
Executive Summary: In 2006 the Public Works Department began utilizing global positioning system equipment (GPS) and monitoring services via GPS Insight, Inc. to monitor and manage City vehicles. Currently GPS technology is being utilized in the management of the City's fleet inventory in the divisions of Service, Hudson Public Power, Public Properties, Cemeteries, and Parks.
Body
Legislative History
2013 Resolution # 13-29
Purpose & Explanation
The global positioning equipment (GPS) and monitoring services project has been phased in over the past eight (8) years to include all Public Works and Parks vehicles. With the addition of the Parks Department vehicles in 2013 the system is currently comprised of 89 units at an annual monitoring and maintenance cost of $33,635
The GPS Insight Company is the sole source professional services vendor for the City's GPS monitoring and Software applications.
GPS tracking reduces fuel costs, improves productivity, improves customer service, improves fleet safety, makes the fleet greener, and reduces labor costs by providing managers with real-time data/information, alerts, and reports on fleet activities 24/7.
With annual GPS monitoring charges exceeding $25,000, The Public Works Department seeks to renew said services for the 2014 year.
Timing Considerations
2014 contract term is March 1, 2014 through February 28, 2015
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends City Council authorize the Interim City Manager to enter into a one year purchase agreement (March 1, 2014 - February 28, 2015) with GPS Insight Company 21803 N Scottsdale Rd Suite 220 Scottsdale AZ 85255 as a sole source vendor for global positioning system (GPS) fleet mo...
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