Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO RENEW A CONTRACT WITH AA SANITATION FOR SERVICING OF CITY OUTDOOR REFUSE AND RECYCLING RECEPTACLES.
Executive Summary: The Public Works Department budgets annually for refuse and recycling contract services for public properties and downtown waste receptacles. The Public Works Department seeks City Council approval to extend the current contract with AA Sanitation for an additional two (2) years per the contract language.
Body
Legislative History
Resolution 12-164 to advertise for bids and obtain competitive pricing including contract refuse and recycling receptacle services.
Purpose & Explanation
The Public Properties Division historically has contracted out refuse and recycling removal services to the best and lowest bidder. The contract is for a two (2) year term with an option to renew the contract for two (2) additional years if services are acceptable and pricing remains reasonable.
AA Sanitation was the best and lowest bidder and was awarded the bid two years ago. The Public Works Department has been satisfied with AA Sanitation's performance. AA Sanitation submitted the same unit pricing for a two (2) year contract extension as the original bid. Refuse and recycling receptacles service remains at $4.25 per receptacle per visit. Public Works recommends a two (2) year contract extension with AA Sanitation.
Although the estimated service frequencies for this contract equate to $24,089 annually, the department plans for unscheduled service needs due to emergency call in service, special, and unplanned events which can result in the contracts total annual expenditures exceeding $25,000. Therefore, Staff also recommends a contingency amount of $5,000 be made available for a total annual not to exceed contract amount of $29,089.
Timing Considerations
Contract term commences on January 1, 2014.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Ap...
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