Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR CITY CUL-DE-SAC SNOW PLOWING SERVICES.
Executive Summary: The Public Works Department employees plow snow on city roadways, while contracting out snow plowing on city cul-de-sac areas. A two year contract with an option to renew for two years is offered to qualified bidder. Staff wishes to award contract for the next two year contract term.
Body
Legislative History
Resolution 13-157: Permission to bid and/or obtain competitive pricing for goods and services, including cul-de-sac snow plowing and salting services.
Purpose & Explanation
The Public Works Service Division contracts for the snow plowing of all city cul-de-sacs. Currently there are 218 cul-de-sac locations to be serviced during and after snow events. Two bids were received. H& M Snow Pros (the current contractor) and Dun-Rite Snow Plowing LLC. Dun-Rite Snow Plowing LLC has performed this snow plowing service successfully for the City of Hudson in past years. Dun-Rite Snow Plowing LLC has provided the lowest and best bid, and shows a three percent (3%) cost reduction over the current service provider. The annual budget for cul-de-sac snow plowing is $61,000.
Timing Considerations
Upon City Council approval the Public Works Staff will execute the Cul-de-Sac snow contract for the term of November 1, 2014 through May 31, 2016.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Based on the submitted unit pricing, and past company performance, staff recommends that the city Cul-de-Sac Snow Plowing Contract be awarded to Dun-Rite Snow Plowing LLC, 6395 Chittenden Road, Hudson, OH 44236 for a contract term of two years commencing on November 1, 2014 through May 31, 2016 at the unit prices submitted.
This contract provides for a two year renewal term provided the services are acceptable and the pricing re...
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