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A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ACG, INC. FOR SOFTWARE AND PROFESSIONAL SERVICES FOR THE CITY’S HUMAN RESOURCES FUNCTIONS; AND DECLARING AN EMERGENCY
Executive Summary: This is a request to purchase software to implement the City’s Human Resource Management System (HRMS). The software will integrate with our current payroll system and provide a significant improvement in providing service to our employees, volunteers and managers as well as help ensure compliance with state and federal laws. The name of the software is entitled ABRA, which was developed by Sage Inc and would be purchased through ACG, Inc.
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Legislative History
None
Purpose & Explanation
The software will provide a wide range of functions that are currently decentralized and kept on various spreadsheets and documents by different employees. The software will provide a single repository for all HR related documents and records such as performance evaluations, leave time, personnel action forms, certifications, etc. It will provide an electronic workflow and greatly reduce the amount of paperwork for employees, managers and HR.
Staff reviewed four different HR vendors and determined ABRA was the most all-inclusive and best option available. Sage is a proven leader in HRMS software and many public entities use ABRA.
Please refer to Exhibit A for the project summary that includes the extensive list of functions the software will provide.
Timing Considerations
We would like to complete the installation and configuration of the software by year end 2012 with full implementation in early 2013.
Fiscal Impact
X Currently Budgeted (we will utilize the funds currently available in the personnel budget within Administration. The funds are available through the consolidation of the Executive Assistant positions in the City Manager’s office).
Supplemental Appropriation Required
Appropriation Not Required.
Suggested Action
recommendation
Staff r...
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