Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO BID AND AWARD FOR THE PRINTING SERVICES FOR THE FOCUS ON HUDSON NEWSLETTER.
Brief Description: This request is to enable the Communications Department to bid and award a multi-year printing and mailing services for the Focus on Hudson Newsletter.
Body
Legislative History
None.
Purpose & Explanation
This resolution will enable staff to bid and award a one-year printing/mailing services contract, with the option for an additional one-year extension, to a firm that is best to continue the printing and mailing of the Focus on Hudson newsletter. This contract and one-year extension would not exceed an annual amount of $30,000 per year. Per City Council’s direction at a previous Council Retreat, these services enable the City to increase the number of Focus on Hudson issues from 4 to 6 issues per year. Focus on Hudson is one of the primary communications vehicles to reach all Hudson households, particularly for those individuals who do not use social media as their source for City news.
Legal Authority for Proposed Legislation
X Competitively bid and advertise for two consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
____ Other
Fiscal Impact
X Currently Budgeted (101-7400 fund - $28,000).
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to competitively bid and award for a contract to provide printing and mailing services for the Focus on Hudson newsletter.
Submitted by,
Thomas Sheridan, City Manager
Jody Roberts, Communications Manager