Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH iVIDEO TECHNOLOGIES FOR A VIDEO PRODUCTION SWITCHER; AND DECLARING AN EMERGENCY.
Executive Summary: The recent failure of the primary video production switcher requires staff to purchase a new video production switcher and the associated support electronics equipment. The failed switcher is NOT repairable as the manufacture went out of business and there is no other support for this unit. Immediate replacement of this item is imperative to continue to produce multi-camera productions.
Body
Legislative History
None.
Purpose & Explanation
The purpose of this request is to replace a non-functioning video switcher, thus allowing HCTV to continue producing multi-camera productions like Board of Education meetings, high school athletic contests, studio productions, concerts and meetings. The selected vendor has quoted the needed replacement equipment under the State Purchasing Contract Agreement. The total cost associated to this project is $42,022.94 (switcher & components $40,954.14; monitor components $1,068.80).
Timing Considerations
HCTV staff will purchase the equipment immediately following City Council’s approval. Delivery time is expected to take up to three weeks from order date.
Fiscal Impact
X Currently Budgeted: $20,000 redirected Capital Project, $22,022.94 from Fund Balance
Redirected Capital Project Note: The 2013 scheduled/approved capital project to replace the multi-channel digital audio/video recorder at an estimated cost of $20,000 will need to be pushed into 2014 due to the video switcher taking top priority.
Recommendation
Suggested Action
Based on proposals attached, staff recommends that City Council authorize the City Manager to purchase a new video production switcher and the associated support electronics in the amount of $42,022.94 through iVideo Technologies, 14885 Sprague Road, Cleveland, Ohio 44136 (state term contract: STS 7758100308-2), and dec...
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