Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF THREE FLEET VEHICLES FOR POLICE OPERATIONS.
Brief Description: This project involves the replacement of three (3) police patrol vehicles currently in the 2019 budget.
Body
Legislative History
Ordinance No. 18-184, adoption of the 2019 Budget, passed on December 4, 2018.
Purpose & Explanation
As discussed during the budget meetings last year, the Police Department would like to purchase three vehicles, which are replacement cruisers, for three (3) 2016 Ford Explorer cruisers. The three requested cruiser replacements are in line with Fleet Department's recommendations for replacement.
The pricing for these replacement cruisers fall under Ohio State Contract RS901519 (New, Model Year 2019 or Manufacturer's Current Production Model - Law Enforcement Vehicles - effective through 9/30/2019) which was awarded to Lebanon Ford to supply the state of Ohio and political subdivisions with 2020 Ford NGPI-Utility vehicles. The Ohio STS pricing was again lower than other cooperative purchasing programs (GSA, CUE) for these law enforcement specific vehicles.
Vehicle #5 has 87,025 miles, and #9 has 92,410 miles. Vehicle #10 has 96,571 miles. All three vehicles are in use and will exceed the 100,000-mile mark by its scheduled replacement this fall.
The total cost for these three replacement vehicles is $106,521.00 (3 @$35,507.00). We have $85,848.00 budgeted for 2019. We will need a supplemented appropriation of $20,673.00. The overage is due to increased pricing and the purchase of hybrid vehicles.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
X Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted ($85,848.00)
X Supplemental Appropriation Requ...
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