Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE WITH JACKLIN PROPERTIES, LLC FOR OFFICE SPACE AT 115 EXECUTIVE PARKWAY, HUDSON, OHIO; AND DECLARING AN EMERGENCY.
Executive Summary: This lease of 11,248 Sq. Ft. at 115 Executive Parkway (Westpark) would consolidate the City Manager’s Office, Clerk of Council, Finance, Information Systems, Community Development, Economic Development and Engineering Departments into a single location.
Body
Legislative History
None.
Purpose & Explanation
As included in the recently-adopted Strategic Plan, Goal 3 is to improve the efficiency, effectiveness, quality and availability of services. One of the associated topics is a need for improved government facilities (Topic Area 3.2 Improved Government Facilities). To address the need for improved facilities and efficiency, I am recommending the lease of 11,248 Sq. Ft. at 115 Executive Parkway (Westpark) for the consolidation of City Manager’s Office, Clerk of Council, Finance, Information Systems, Community Development, Economic Development and Engineering Departments.
The lease payments would essentially be equal to our current lease payments as there would be a savings from the relocation of Community Development, IS/GIS, Engineering and Economic Development, but the savings would be offset by the relocation of the City Manager’s Office and Finance Department. Additionally, there would be first-year costs of approximately $20-50,000 for moving, minor building renovations and FFE (fixtures, furnishings and equipment). Consequently, the first year cost could be up to $35,000 more, while years two and three would be approximately $3,000-4,000 more, not considering other savings that will occur. However, this would provide the City with a number of benefits that can be achieved through a combination of administrative staff. For example, efficiencies can be gained through:
· the consolidation of City Manager’s direct reports (except safety forces) into one l...
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