Title
Equipment for New City Hall
Brief Description: As discussed in February 2019, staff needs to purchase an Audio-Visual System for the Boards and Commissions Room and Uninterrupted Power Supply (UPS) Backup System for the new City Hall.
Body
Legislative History
19-33 - Entered into a Contract with Augere Construction for Renovations to City Hall; 4/2/2019
Purpose & Explanation
Hudson IT Dept. - UPS (Uninterrupted Power Supply) from CDW-G = $ 62,200
The UPS equipment is essential for the City network computer and phone system to properly function, protect the City network devices in the event of a power failure, and maintain regulated power to all equipment located throughout the building.
Hudson IT received three quotes:
CDW-G $ 62,200
Eaton Direct $119,564
Centracomm $ 72,877
The cost of $62,200 is below the state term vendor pricing for these items as listed on the Ohio State Term Schedule Number 534530.
Hudson Community Television (HCTV) - Audio/Visual Equipment for Boards and Commissions Meeting Room = $106,500.00
This includes the complete A/V system equipment including - cameras, microphones, and speakers (Vendor: iVideo Technologies - State of Ohio Bid STS#800309), the system computer, Granicus encoder, and network switch in order to stream and record the public meetings in 2020 for the Boards and Commissions Meetings.
Timing Considerations
If Council would like staff to move forward with the above purchases, Resolutions authorizing these purchases would appear on the September 17, 2019, Council meeting.
Fiscal Impact
Currently Budgeted
X Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends the purchase of the above items, which are necessary for the new City Hall building.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, PE, PS, Assistant City Manager - Professional Services
Paul Leedham, CIO - Director of IT
Dan Gerbracht, HCTV Operations Manager