Title
AN ORDINANCE AMENDING SECTIONS 220.03(d) AND 220.031(a) OF CHAPTER 220, "COUNCIL," OF THE CODIFIED ORDINANCES.
Executive Summary: In light of recent enhancements to the City's website and the public availability of meeting recordings, City Council will consider amending the City's Codified Ordinances governing the minutes of City Council meetings to accommodate both a written record and an audio/video recording record to serve as the minutes of Council meetings.
Body
Legislative History
This matter was considered by City Council at its meeting of July 31, 2013 (reference File No. 13-0115, Discussion: Legal requirements for written meeting minutes when utilizing audio/video recording devices).
Purpose & Explanation
At Council's direction, the City Solicitor has inspected the City's Codified Ordinances governing the minutes of City Council meetings and has prepared the attached Ordinance with proposed amendments to accommodate both a written record and an audio/video recording record to serve as the minutes of Council meetings. The amendment also includes provisions for an audio back-up recording in the event the audio/video recording should fail, as well as for assigning responsibility to the Clerk of Council (or Clerk of Council Pro Tempore) for producing written minutes of the meeting in sufficient detail to summarize the discussions and actions taken at the meeting in the event that both the aforementioned recordings fail.
Timing Considerations
At Council's discretion.
Fiscal Impact
Currently Budgeted
Supplemental Appropriation Required
X Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that Council adopt the proposed Ordinance.
Submitted by,
Anthony J. Bales, City Manager
Scott N. Schroyer, Assistant City Manager
Elizabeth Slagle, Clerk of Council