Title
Discussion: Local Providers Policy
Executive Summary: Council members will review the current policy, as reflected in Section 210.01 of the Codified Ordinances.
Body
Legislative History
Resolution No. 97-65 was passed on May 21, 1997, establishing the Local Providers Policy. This policy is reflected in Section 210.01 of the Codified Ordinances.
Resolution No. 13-119 was passed on October 2, 2013, awarding a housekeeping/cleaning services contract to the lowest and best bidder. During deliberations, Council members asked that the Local Providers Policy be revisited.
Purpose & Explanation
The Local Providers Policy, Section 210.01 of the Codified Ordinances, states the following:
(a) It shall be the policy of the City to identify providers of goods and services which are located within the corporate boundaries of the City and to encourage those merchants and service providers to participate in the City's procurement process.
(b) In order to encourage participation by local providers, the City shall establish a Hudson Vendors List. Any Hudson vendor is encouraged to contact the Finance Department and provide a list of commodities and services offered and contact persons.
(c) A City vendor is a person, partnership, association or corporation with a residence or principle place of business which has been located within the City for at least six months immediately prior to the official date of solicitation or request for proposals.
(d) Whenever the City intends to purchase a commodity or service, it shall provide assured notification to the active vendors on the Hudson Vendors List, which shall provide the category of goods or service being sought. In order to remain an active vendor, a provider must respond at least once in any twelve-month period to a request for quotations or bids. If a provider fails to respond at least once to a request for quotations, bids or proposals in any twelve-month period in which the City ha...
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