Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AMENDMENT OF A CONTRACT WITH AZTECA SYSTEMS, INC. FOR SOFTWARE AND PROFESSIONAL SERVICES FOR THE CITY'S DEPARTMENTAL FUNCTIONS; AND DECLARING AN EMERGENCY.
Executive Summary: This contract is for the purchase of the software program currently utilized in the Public Works and Community Development Departments.
Body
Legislative History
None.
Purpose & Explanation
The Public Works Department has been using Cityworks software for several years for its asset and work order management. Community Development subsequently implemented the use of the software for its permitting and case management. In addition, we plan to implement citizen engagement component in the near future. With expanded use of the software, we exceeded the $25,000 threshold for Council approval. We are requesting the contract be approved retro-active to 2014 as we exceeded the threshold during 2014.
The use of Cityworks has significantly reduced costs by replacing older, more expensive software and allowed us to consolidate the number of programs we use. With an annual savings of approximately $10,000, Cityworks has also saved on staff time and is more functional than the older programs.
Azteca Systems is the sole provider of Cityworks software, so a formal bid process would not be applicable. The total contract is $60,155. The breakdown of the cost is as follows:
2014/2015 2015/2016
Public Works $20,000 $20,000
Community Development 7,980 9,180
Administration |9 9| 2,995
Total $27,980 $32,175
Timing Considerations
Upon authorization to proceed by the City Council, the administration will enter into a contract with Azteca Systems, Inc. for the above amounts.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the Ci...
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