Title
AN ORDINANCE AMENDING CHAPTER 254 OF THE CODIFIED ORDINANCES ENTITLED "EMPLOYEE HANDBOOK AND PERSONNEL RULES", TO ADOPT A CELLULAR PHONE USE AND ALLOWANCE POLICY.
Executive Summary: This Ordinance adopts the City policy for cell phone use and allowance as approved by the Personnel Advisory and Appeals Board (PAAB) on April 2, 2015.
Body
Legislative History
None.
Purpose & Explanation
The City of Hudson recognizes that the performance of certain job responsibilities may require the use of a cellular (cell) phone or a Smartphone. This new cell phone policy addresses the current cell phone requirements and responsibilities, while authorizing a cell phone allowance. The benefits of such an approach include:
1. Reduction in the number of City purchased cell phones/equipment, saving an additional $300-500 per month while cutting cell phone management time by 75%.
2. A single phone may be used for both personal and business purposes.
3. The allowance is not to be considered taxable income to the employee.
The amount of the allowance is as follows:
- Voice Only - $30 per month
- Voice & Data - $50 per month
- Voice, Data & Hotspot - $60 per month
Timing Considerations
None.
Fiscal Impact
Supplemental Appropriation Required
X Appropriation Not Required. The allowance would be paid with funds already appropriated for cell phones
Recommendation
Suggested Action
Staff recommends adopting the cell phone policy as approved by the PAAB.
Submitted by,
Jane Howington, City Manager
Jeff Knoblauch, Finance Director
Bill Hilbish, IS Manager