Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT WITH MURPHY TRACTOR AND EQUIPMENT COMPANY FOR A RUBBER TIRE BACKHOE FOR THE WATER DIVISION; AND DECLARING AN EMERGENCY.
Executive Summary: The Hudson Water Department wishes to purchase a rubber tire backhoe for the purpose of maintaining the water distribution system and grounds maintenance tasks. This new unit will replace the existing 20 year old unit that has reached the end of its usable life. Typically the industry standard for such pieces of equipment range from 12 to 15 years, but due to our maintenance program we were able to extend the replacement schedule.
Body
Legislative History
Resolution No. 16-190 provided permission to seek bids for city materials, supplies and equipment.
Purpose & Explanation
The City Administration is requesting City Council approval to authorize the City Manager to enter into a purchase agreement with Murphy Tractor and Equipment for the purchase of a replacement backhoe utilizing State Bid Contract number STS 515 800528 in the amount of $90,635.58. Staff budgeted $130,000 for this purchase. The purchase price has since come down, and the STS pricing is very competitive.
This piece of equipment is used for the maintenance and emergency repair of the City’s water distribution infrastructure. The unit has reached its useful life and has through cab rust, hydraulic drift, warn armature pins, ram and fitting hydraulic leaks and declining power output.
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a purchase agreement with Murphy Tractor and Equipment.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a purchase agreement with Murphy Tractor and Equipment, 1509 Raff Road SW, Canton, Ohio 44710 for the above amount. An emergency clause has been added due to the attached quotation expiring on February 23, 2017
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Asst. City Manager-Operations
Kevin Powell, Assistant Director of Public Works - Utilities