Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS FOR THE PURCHASE OF FIVE FLEET VEHICLES FOR HUDSON COMMUNITY TELEVISION (HCTV), SERVICE DIVISION AND HUDSON PUBLIC POWER (HPP) OPERATIONS AND TO OUTFIT TWO OF SAID SERVICE DIVISION VEHICLES WITH EQUIPMENT; AND DECLARING AN EMERGENCY.
Executive Summary: Per the approved 2017 fleet capital replacement budget the Public Works Department has obtained pricing for the purchase of five (5) replacement vehicles. These five vehicles include two (2) Ford Transit vans, one (1) Ford F250, one (1) Ford F550 with additional equipment, and one (1) Freightliner Cab and Chassis with additional brine spray system.
Body
Legislative History
Resolution No. 16-190 provided permission to seek bids and competitive pricing for the 2017 budget year.
Purpose & Explanation
As per the 2017 approved fleet capital budget, staff wishes to move forward with the replacement of five vehicles at this time. Four of the vehicles will be purchased through Community, University and Education (CUE) pricing from Montrose Auto Group. This includes a Ford Transit for Cable Television, a Ford Transit for Public Power, a Ford F250 for Service, and a Ford F550 for Service. The total purchase through Montrose Auto Group will be $126,996.66. The fifth vehicle will be purchased through ODOT (023-16) pricing from Valley Freightliner. This vehicle is a Freightliner Cab and Chassis 108SD with a cost of $88,365.00.
Also, two vehicles will need to be outfitted with additional equipment. The Freightliner Cab and Chassis will be outfitted with the Concord LAS Brine System with Hook Lift and Plow by Concord Road Equipment through state bid pricing (STS 515-800507). The cost of this equipment including installation is $101,681.04. The Ford F550 will be outfitted with the Zoresco Service Body Package by Zoresko Equipment Company through competitive bidding. The cost will be $38,411.00.
Please see the attached table for additional information. Also included in this year’s budget are three police vehicles (totaling $83,250) and a digger derrick for Hudson Public Power (budgeted for $150,000). Resolutions for these vehicles will be forwarded separately.
Timing Considerations
Staff requests emergency legislation to hold pricing and expedite vehicle and equipment orders.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a purchase agreement with Montrose Auto Group, 3960 Medina Road Akron, Ohio 44333 for the purchase of two Ford Transits, one Ford F250 and one Ford F550 at a total CUE price of $126,996.66
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Valley Freightliner Trucks of Cleveland 4985 W. 150th St. Brookpark, Ohio 44135 for the purchase of one Freightliner 108SD Cab & Chassis at an ODOT state pricing (023-16) amount of $88,365.00.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Concord Road Equipment, Inc. 348 Chester Street Painesville, Ohio 44077 in the amount of $101,681.04 for the purchase and installation LAS brine system with hook lift and plow to be installed on cab and chassis truck. Pricing was obtained through State of Ohio State Term Schedule Contract STS515-800507.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Zoresco Equipment Company, 1241 Lower Rodi Road Turtle Creek, Pennsylvania 15145 in the amount of $38,411.00 for the purchase and installation of a Zoresco service body package. Pricing was obtained through competitive bid.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services