Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF ONE FLEET VEHICLE FOR PARKS DIVISION OPERATIONS; AND DECLARING AN EMERGENCY.
Executive Summary: As part of our ongoing vehicle replacement plan, staff wishes to proceed with the purchase of a replacement vehicle for use in Park operations. Staff has obtained CUE government program pricing for the purchase of one (1) replacement vehicle.
Body
Legislative History
Resolution 16-190 authorizes staff to seek pricing on goods and services for the 2017 calendar year.
Purpose & Explanation
In the City’s 2017 budget, $35,000 was allocated for the replacement of a parks operations pickup truck currently utilized by the parks maintenance staff. The current truck is being used for movement of supplies and materials, staff transportation and towing of large capacity mowing equipment. This truck is a 2002 Ford F-150, with 103,703 miles and is in the 8-10 year replacement range. The body and frame have severe rust though and the unit will need structural and body work to keep in service. The unit is in need of major engine work as well. As such, the fleet department had recommended replacement in 2017. This vehicle will be auctioned accordingly through the City’s Govdeals auction service contract.
The PW Assistant Director overseeing parks, golf and cemeteries (Mr. Wash) is currently assigned to a 2010 parks truck that is in much better condition than the 2002 unit described above. We will transfer this truck to parks maintenance and they will be able to get a few more service years out of it. We recommend replacing the 2002 unit with a ford explorer which is a more appropriate vehicle for supervision and director responsibilities. This replacement option represents a savings of $4,184 over purchasing a replacement truck. Staff has received Communities, Education and University (CUE) pricing from Montrose Auto Group for a replacement Ford Explorer at a total vehicle cost of $29,315.94.
Timing Considerations
Staff wishes to include emergency language to hold pricing and expedite ordering of the vehicle.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a purchase agreement with Montrose Auto Group, 3960 Medina Road Akron, Ohio 44333, for the purchase of one (1) Ford Explorer at a total CUE purchase price not to exceed $29,315.94.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Trent Wash, Assistant Public Works Director