Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE PURCHASE OF MATERIALS AND SYSTEM COMPONENTS FOR THE SPLASH PAD INSTALLATION AT VETERANS WAY PARK; AND DECLARING AN EMERGENCY.
Executive Summary: As part of the approved 2017 Parks Budget, $215,000 has been allocated for the installation of a splash pad at Veterans Way Park, of which $140,000 will be funded by the Parks Fund, and $75,000 has been donated by the Hudson Kiwanis. Staff wishes to proceed with the ordering of splash pad materials and system components in the amount of $40,256. The remaining $174,744 will be for the construction and installation of the splash pad and all utilities.
Body
Legislative History
Resolution No. 16-190 Authorizing staff to seek pricing on goods and services.
Resolution No. 16-204 Accepting $75,000 from the Hudson Kiwanis on behalf of the Parks for installation of a splash pad at Veterans Way Park.
Purpose & Explanation
As per the 2017 approved Parks Department budget, Parks staff has solicited pricing for the purchase of splash pad materials and system components for installation of a splash pad at Veterans Way Park. Utilizing U.S. Communities Cooperative Pricing Program contract #110179, the cost of materials and components is $40,256. Items include but are not limited to controls, valves, pipe assembles etc… The splash pad materials will be purchased through GameTime, c/o David Williams & Associates, Inc.
Of the $215,000 budgeted for this project, $140,000 will be funded by the Park Fund, and $75,000 has been donated by the Hudson Kiwanis. After the purchase of the materials and components for $40,256, the remaining $174,744 will be used for the construction and installation of the splash pad structure and all utilities.
The estimated annual maintenance expense for the splash pad and associated components is $4,000 - $5,000 for scheduled service, system cleaning, and winterization.
Timing Considerations
Staff wishes to move forward quickly with this initial purchase to have the equipment installed and operating prior to summer.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a purchase agreement with GameTime, c/o David Williams & Associates, Inc., 1510 W. State St., P.O. Box 3315, Alliance, Ohio 44601, for the splash pad materials and components for installation at Veterans Way Park at a total U.S. Communities Cooperative purchase contract #110179 price of $40,256.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager - Operations
Trent Wash, Assistant Public Works Director