Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER TO THE CONTRACT WITH THE OHIO DRILLING COMPANY FOR 2017 WATER WELL MAINTENANCE AND REPAIRS; AND DECLARING AN EMERGENCY.
Executive Summary: While performing routine preventive maintenance on water well #1, including the removal of the pumping assemble, cleaning of the well, repairs to mechanical equipment, performance testing, and reassembly and installation of components, the contractor identified a need to perform emergency repair work to replace the well casing. This Resolution authorizes an emergency change order.
Body
Legislative History
Resolution No. 16-190 authorizing staff to seek pricing on goods and services.
Purpose & Explanation
Annually as part of the Water Resources preventative maintenance plan one of the five water wells is taken out of service and rehabilitated. Typically this service includes performance testing, removal and inspection of the pumping equipment, mechanical cleaning of the well, replacement of worn parts, and installation of the refurbished pumping assembly. Every year we budget $35,000 to cover the above mentioned maintenance and any unforeseen necessary repairs.
In February 2017 bids were received from two different companies for the Well #1 Rehabilitation work. The Ohio Drilling Company of Massillon, Ohio was the low bidder with a price of $19,500 to perform the routine maintenance.
The Ohio Drilling Company was awarded the contract and started this maintenance in mid-March and upon the inspection of the pumping assembly, they found foreign materials (gravel) lodged inside of the pump. This led to further investigation, since there should not be any gravel within the well column. This investigation revealed the well casing had some perforations due to its age; this well is the oldest well we have at an age of 50 years. Repairing the well casing can be performed via a sleeving process that entails the installation of a stainless steel sleeve insid...
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