Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT RENEWAL WITH THE ASPLUNDH TREE EXPERT COMPANY FOR TREE TRIMMING AND MAINTENANCE SERVICES.
Executive Summary: The Public Works Department budgets annually for contract tree maintenance to trim and remove trees along Hudson streets; greens; public properties, and overhead electrical conductors. The Public Works Department seeks City Council approval to renew the current contract with the Asplundh Tree Expert Company.
Body
Legislative History
Resolution No. 15-169 authorized the current contract with Asplundh for tree trimming and maintenance services during 2016 & 2017, passed on October 20, 2015.
Resolution No. 16-190 authorized staff to advertise for bids including contract tree maintenance services.
Purpose & Explanation
The Street Trees, Greens and HPP operations budget annually for contract tree trimming and maintenance services. The tree trimming and maintenance budget lines in Street Trees and Hudson Public Power provide for tree maintenance including pruning limbs, removing trees, grinding stumps, and applying herbicide treatments where needed. This contract is a renewal of the existing contract for an additional two (2) years, since services are acceptable and pricing has remained reasonable.
Tree trimming and maintenance time and materials categories were rebid by the existing line clearance qualified contractor. The attached bid tabulation shows the contractor and pricing. The contract renewal pricing represents a 2.74% cost increase from the last contract. Hudson Public Power budgets $450,000 annually for line clearance tree trimming and removals. Street Trees and Greens budgets $160,000 annually for tree trimming and removals. Asplundh has held this City contract in the past and has provided excellent, professional service to the City of Hudson.
Timing Considerations
Renewal contract term begins January 1, 2018.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required
Recommendation
Suggested Action
Staff recommends City Council approve this Resolution to allow the City Manager to renew the current contract with the Asplundh Tree Expert Company, 708 Blair Mill Road, Willow Grove PA 19090-1784 for contract tree trimming and maintenance services at the unit costs specified in the attached bid tabulation for a contract term of two (2) years.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Asst. City Manager - Operations
Eric Hutchinson - Asst. Public Works Director
Thomas C. Munn, Public Works Superintendent of Services