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Discussion of Town Hall Audio/Visual Equipment Needs
Executive Summary: As it is City Council's intention to continue utilizing the Town Hall meeting room for its regular meetings and workshops, City staff from the IS and HCTV departments has investigated needed upgrades and additional audio-visual equipment for this meeting space. Equipment needs, operating needs and general specifications were developed and proposals solicited. With Council direction, staff is prepared to enter into a contract for this project.
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Legislative History
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Purpose & Explanation
As technologies in the audio-visual (AV) industry are continually changing and as the City's need for updated and additional AV equipment in the Council Chambers has become clearly evident, City staff and a small employee AV Committee has investigated upgrades and new AV equipment possibilities to better serve the City Council & staff, boards & commissions and meeting attendees.
The AV system upgrade proposal will provide visual recognition in the Town Hall for both the Council and audience. In addition, it will be configured so that the Council can view the displays from the Council bench or from the center floor during planning meetings without having to move the displays. This design will eliminate the need to roll out monitors or deal with exposed cabling when you are in the center of the room. This will result in a much cleaner professional look. All documents will be easily projected onto the large HD (4K capable) video displays via one multi-input HD document camera or directly from a computer via a wireless transmission system (again, eliminating the clutter of exposed cabling). Lastly, the video displays will also have the versatility of being fed either from the video control room, the council dais or from the main floor lectern as required.
* Existing conditions:
o A single projector that is over 9 years old, is slowly failing, and does not meet the needs or requirements for m...
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