Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ELECTRIC POWER SYSTEMS FOR MAINTENANCE OF THE SEASONS ROAD SUBSTATION.
Executive Summary: The Hudson Public Power Division (HPP) has five substations located throughout the city. The substations are on a five-year staggered rotating maintenance schedule, so only one substation at a time is receiving testing and preventative maintenance. In February of 2018, the Public Works Department advertised for competitive bids for the performance of the Preventative Maintenance on the Seasons Road Substation.
Body
Legislative History
Resolution No. 17-200, permission to bid and/or obtain competitive pricing.
Purpose & Explanation
Annually the Hudson Public Power Division (HPP) contracts for the performance of preventative maintenance and inspections on one of the five distribution substations located in the City. In 2018, this contract will cover maintenance activities at the Seasons Road Substation. The preventative maintenance tasks include: infrared scan of all structures for loose connections, timing and calibration of all feeder breakers, as well as the 69KV breaker, structure inspections, relay testing and certification. The annual budget for this contract is $50,000. The Department of Public Works received four (4) qualified bids for this year's contract. A bid tabulation is attached for review.
Timing Considerations
Upon City Council approval, the Public Works staff will award the substation contract. Work will be completed within one (1) year of award of contract.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that the Substation Maintenance contract be awarded to Electrical Power Systems, 2888 Nationwide Pkwy., Brunswick, Ohio, as the lowest and best bidder in the amount of $49,928.40 which includes the low bid of $43,416.00 plus $6,512.40 (15% contingency) for repl...
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