Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TWO VEHICLES THROUGH THE OHIO DEPARTMENT OF PUBLIC SAFETY/LESO AUTO CHOICE PROGRAM AS REPLACEMENT VEHICLES FOR THE CITY VEHICLE FLEET FOR FIRE DEPARTMENT AND EMERGENCY MEDICAL SERVICE OPERATIONS; AND DECLARING AN EMERGENCY.
Executive Summary: The Fire and EMS Departments are each requesting the purchase of a new vehicle per the 2018 Approved Budget, in accordance with the approved fleet replacement schedule.
Body
Legislative History
Each vehicle purchase was approved in the 2018 City Budget (Ordinance No. 17-184) under “Equipment Replacement” at $48,000.00 for the EMS vehicle and equipment and $50,000.00 for the Fire Department vehicle and equipment.
Purpose & Explanation
The Fire and EMS Departments are each requesting the purchase of a new vehicle per the 2018 Approved Budget, and in accordance with the approved fleet replacement schedule. The new Fire Department vehicle will replace an existing staff car (2008 Ford Explorer). The new EMS vehicle will replace an existing staff car (2008 Ford Explorer). The (2) new vehicles will be 2018 all-wheel drive Dodge Durango SUV’s. Both of the vehicles being replaced will either be used by another City department or sold on GovDeals.
The Fire Department and EMS would each like to purchase an all-wheel drive Dodge Durango SUV through the Ohio Department of Public Safety/LESO Auto Choice program at a cost of $27,398.27 (each) which is the lowest and best quote. Two other quotes were received from Greve Chrysler/Jeep/Dodge at State Procurement pricing ($29,742.00) each for a Dodge Durango SUV and from Lebanon Ford at State Procurement pricing ($28,169.00) each for a similarly featured Ford Explorer. All three quotes are attached.
The Fire and EMS Departments will separately purchase additional emergency and accessory equipment for these vehicles. Total costs including the vehicles and all additional equipment shall not exceed $48,000.00 for EMS and $50,000.00 for Fire.
Timing Considerations
Purchase agreement and ordering would take place immediately upon Council’s approval. To attain the price quoted, the order is anticipated to be placed no later than the last week of March 2018.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that Council approve legislation authorizing the City Manager to enter into a purchase agreement with the Ohio Department of Public Safety/LESO Auto Choice program for (2) 2018 all-wheel drive Dodge Durango SUV’s at a cost of $27,398.27 (each) for the total price of $54,796.54. Payment will be made to the Treasurer State of Ohio.
Submitted by,
Jane Howington, City Manager
Jerry Varnes, Fire/EMS Chief