Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ADDENDA TO LEASES FOR SPACE AT 1769 AND 1566 GEORGETOWN ROAD FOR USE BY THE PUBLIC WORKS DEPARTMENT THROUGH JANUARY 1, 2023; AND DECLARING AN EMERGENCY.
Executive Summary: The Department of Public Works currently leases space at 1769 and 1566 Georgetown Road, Hudson, OH for use as administrative office and operational space. The annual cost of these two leased spaces is $269,654.64. It is necessary to continue to lease these spaces to ensure the minimal office and operational space required to carry out the responsibilities and services of the Public Works Department.
Body
Legislative History
Resolution #15-156, passed October 20, 2015.
Purpose & Explanation
The City currently occupies leased space for the divisions of Service which includes: streets, storm water, pipe maintenance & inspection, water distribution, administrative support, fleet maintenance and sign shop. In 2019, Administrative Support will move to Hudson City Hall. The vacated office space will be utilized by Public Works Management staff.
Draft copies of the three (3) lease addenda are attached. (The original lease would be on file with the Clerk's office). We have maintained our lease space with three separate leases, as it is more efficient to divide and track the lease costs per budget area. The respective leased areas total square footage will remain unchanged.
The amended lease terms are for four (4) years and will commence on January 1, 2019 and expire on January 1, 2023. There will be no annual cost increases over the next four (4) year term.
* UPDATE:
At the November 20th City Council Workshop Council asked PW staff to look into the following concerns regarding this lease renewal recommendation. Staff has met with the lessor. The following addresses the items of concern:
1. Can the lease termination percentage be reduced from 80% of the remaining lease term? The lessor is not willing to reduce the amount due...
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