Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF THREE FLEET VEHICLES FOR POLICE OPERATIONS.
Brief Description: This project involves the replacement of three (3) police patrol vehicles currently in the 2020 budget.
Body
Legislative History
Ordinance No. 19-153, adoption of the 2020 Budget, passed on November 19, 2019.
Purpose & Explanation
As discussed during the budget meetings last year, the Police Department would like to purchase three vehicles which are replacement cruisers for three (3) 2017 Ford Police Interceptor Utility vehicles. The three requested cruiser replacements are in line with Fleet Department’s recommendations for replacement.
The pricing for these replacement cruisers fall under Ohio State Contract RS901620 (New, Model Year 2020 or Manufacturer’s Current Production Model - Law Enforcement Vehicles - effective through 9/30/2020) which was awarded to Cincy Autos Inc. DBA Lebanon Ford to supply the state of Ohio and political subdivisions with 2020 Ford Police Interceptor Utility vehicles. The Ohio STS pricing was again lower than other cooperative purchasing programs (GSA, CUE) for these law enforcement specific vehicles.
Vehicle #2 has 63,000 miles, and #4 has 68,000 miles. Vehicle #6 has 85,000 miles. All three vehicles are in use and are expected to exceed the 100,000-mile mark by their scheduled removal from police patrol service this fall.
The total cost for these three replacement vehicles is $105,798.60 (3 @$35,266.20). We have $108,000.00 budgeted for 2020. These vehicles will be the same hybrid replacement vehicles ordered in 2019 by police.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
X Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted ($108,000.00)
Supplemental Appropriation Required
X Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes
X No, upon authorization to proceed by the City Council, the administration will award and enter into a contract with Lebanon Ford after thirty (30) days.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Cincy Autos Inc. DBA Lebanon Ford for the purchase of three replacement cruisers for $105,798.60
Submitted by,
Jane Howington, City Manager
Frank Comeriato, Assistant City Manager
Perry A. Tabak, Police Chief