Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS FOR THE PURCHASE OF THREE FLEET VEHICLES FOR HUDSON PUBLIC POWER AND SERVICE/STREETS OPERATIONS AND TO OUTFIT ALL OF SAID VEHICLES WITH REQUIRED EQUIPMENT; AND DECLARING AN EMERGENCY.
Brief Description: Staff wishes to proceed with the replacement purchase of three existing vehicles as detailed in the 2020 fleet capital replacement plan. The Public Works Department has obtained pricing for the purchase of these three (3) replacement vehicles. They include two (2) Freightliner Cab and Chassis vehicles and one (1) Ford F550.
Body
Legislative History
Resolution No. 19-185 provided permission to seek bids and competitive pricing for the 2020 budget year.
Purpose & Explanation
As per the 2020 approved fleet capital budget, staff wishes to move forward with the replacement of three vehicles at this time.
Two of the vehicles are for snow and electric operations and will be purchased through Valley Freightliner using Ohio Department of Transportation (ODOT) Contract 023-20 Cooperative Pricing:
§ Freightliner M2106 Hudson Public Power-replacing 2006 vehicle # 5849 (33,394 miles, to be auctioned).
§ Freightliner 108SD for Service/Streets-replacing a 2011 vehicle # 7757 (41,130 miles, to be auctioned).
The total purchase through Valley Freightliner will be $166,114.00.
These cab and chassis vehicles will be outfitted for use as follows:
§ Freightliner M2106: 60-foot aerial package and associated equipment for electric operations through Ohio DAS STS pricing. The vendor will be Utility Truck Equipment and the cost is $167,780.00.
§ Freightliner 108SD: Outfitted with Snow and Ice Control Package for streets operations through Sourcewell Government Purchasing Source (formerly NJPA). The vendor will be Henderson Products, Incorporated and the cost is $126,201.00.
The third vehicle will be purchased through the Communities, Universities and Education (CUE) purchasing cooperative. The vendor will be Montrose Ford and the cost is $38,913.69.
§ Ford F550 with four-wheel drive-replacing 2008 service vehicle # 5661 (18,141 miles, to be auctioned).
§ This vehicle will be outfitted with a stainless-steel dump body and associated equipment by Cenweld Corporation at Ohio DAS STS pricing of $16,083.62.
Please see the attached Updated Fleet Replacement Plan Document for reference information. Also included in this year’s budget are other vehicles. Resolutions for these vehicles will be brought forward at a later date.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
X Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes, Staff requests emergency legislation to hold pricing and expedite vehicle and equipment orders. Ford’s deadline for 2020 orders is March 31 or sooner, based on the number of orders received.
No
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a purchase agreement with Valley Freightliner Trucks of Cleveland, 4985 W. 150th St. Brookpark, Ohio 44135 for the purchase of one Freightliner M2 106 Cab and Chassis and one Freightliner 108SD at a total price of $166,114.00.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Utility Truck Equipment 23893 US-23, Circleville, OH 43113 in the amount of $167,780.00 for the purchase and installation of a sixty-foot aerial bucket package and associated equipment to be installed on cab and chassis truck.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Henderson Products, Inc. 2177 State Route 19 Bucyrus, Ohio 44820 in the amount of $126,201.00 for the purchase and installation of snow and ice equipment package to be installed on cab and chassis truck.
Staff recommends City Council authorize the City Manager to enter into a purchase agreement with Montrose Auto Group, 3960 Medina Road Akron, Ohio 44333 for the purchase of one Ford F550 at a total price of $38,913.69.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Cenweld Corporation 4502 Boyce Parkway Stow, Ohio 44224 for the purchase and installation of a dump body package and associated equipment for the Ford F 550 in the amount of $16,083.62.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services