Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT WITH THE MCCLEAN COMPANY FOR THE PURCHASE OF AN ASPHALT HOT BOX TRAILER.
Brief Description: Included in the 2020 budget is the replacement of one (1) asphalt hot box trailer used by the Service Department to make hot mix asphalt material to fill potholes and street failures where applicable. The unit being replaced is a 2004 model that is no longer functional and has surpassed the end of its life cycle.
Body
Legislative History
Resolution 19-185 authorized staff to seek competitive pricing on goods and services including this piece of equipment.
Purpose & Explanation
Quotes were received in January 2020 for the replacement of an existing asphalt hot box trailer utilizing the State Terms Schedule purchasing program (STS)
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a purchase agreement with The McClean Company for the purchase of the new replacement asphalt hot box trailer. The total purchase amount will be $29,683.00 under Ohio State Contract # 800444
Total Price = $29,683.00
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for two consecutive weeks; bid tab attached: N/A
X Joint or Cooperative Purchase Program Ohio State Contract # 800444
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted (Account #201-6240-52520, $30,000.00)
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes [if so, explain why]
X No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a purchase agreement with The McClean Company, 6681 Chittenden Road, Hudson Ohio 44236, for the purchase of one (1) asphalt hot box trailer at the STS purchase price of $29,683.00.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Director Public Works-Services