Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE AND SERVICE AGREEMENT WITH VISUAL EDGE IT FOR MULTIFUNCTION PRINTERS.
Brief Description: Staff is requesting to enter into a 5-year lease agreement with Visual Edge IT for the lease of new multifunction equipment in the amount of $43,669.20 over the 5-year period and a 5-year Service Agreement on a per-copy basis. The contract would commence upon the delivery of the new equipment.
Body
Legislative History
Res. No. 16-177 - Entered into Lease with Ricoh for Equipment at Municipal Services Center; passed 11/15/2016.
Res. No. 17-17 - Entered into Lease with Ricoh for Equipment at Public Works Dept.; passed 2/7/2017.
Purpose & Explanation
In 2021 staff bought out the leases for multifunction printers located at various City buildings and entered into a 2-year maintenance agreement with Visual Edge IT (FKA, Graphic Enterprises), which ends on February 6, 2024. The existing copiers, which were acquired in 2017, have now reached the end of their expected lifespan.
A copier team, consisting of Paul Leedham, Susan Chapman, Derek Fertig, Melissa Raber, Krista Roch, and Sheryl Westbrook, initiated a solicitation process, inviting proposals from three different vendors for 5-year lease of multifunction printers, combined with a 5-year service agreement. The proposal consisted of the lease of five (5) brand-new machines for a duration of 60 months, as well as a service agreement covering thirteen (13) machines for a 60-month period. Below, we provide a summary of the quotes received from the three vendors, with a more detailed breakdown included as an attachment.
- Visual Edge IT: $6,669.72 per year, totaling $33,348.60 over 60 months.
- Blue Technologies: $8,148.00 per year, totaling $40,740.00 over 60 months.
- Konica Minolta: $8,757.03 per year, totaling $43,785.13 over 60 months.
In addition to the 5 new leases, the City renegotiated three (3) current leases we have with Visual Edge IT...
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